Job Description

This role is for a proactive and highly competent Legal Secretary and Work Flow Co-ordinator who can operate successfully in a pressurised and fast-paced environment, to provide client and business focussed secretarial and administrative support to a team of Associates. The individual will need to be able to adapt to different working styles of Associates. It will include providing high-level and flexible organisational support and working collaboratively with the team of EAs and Legal Secretaries.


Reporting to the Secretarial Team Leader, the individual needs to be flexible and adaptable to the changing needs of the business. A degree of flexibility around working hours is expected.


What sort of work?


Legal Secretary


Experience of providing a first-class legal secretarial service to a busy team within a professional environment Build and maintain effective working relationships with the Senior Associates, Associates, Trainees, Corporate Team Leader, the wider secretarial services function, the practice areas and other support departments Advanced knowledge of MS Office together with a minimum typing speed of 60 wpm. Proactively and accurately monitor/oversee inboxes on team's behalf, during absence, as agreed with (e.g. Associates) Proactively and accurately monitor/oversee calendars, set up all meetings and related logistics, and ensure all arrangements are made (rooms booked, and calendars updated with changes) Prepare, edit and proofread all work, adhere to house-style with attention to detail and a focus on quality Work closely and effectively with Executive Assistants, central teams and in collaboration with other Legal Secretaries, providing support in cases of holidays and absences Respond to tasks promptly and manage deadlines, to ensure expectations are managed Be an effective and professional point of contact, to include managing telephone calls, taking accurate messages and being an ambassador both internally and externally for team Manage/co-ordinate billing and compliance processes on behalf of team, to include generating bills, working closely with, and supporting, Client Administrators where necessary to ensure billing/CMI processes are followed correctly in accordance with requirements Ensure expense claims are submitted in a timely manner Use initiative and actively identify and resolve issues when they arise Demonstrate confidentiality, diplomacy and a thorough understanding of the group and clients who you support
Co-ordinator


Undertake and manage the workflow of the Legal Support Team on a day to day basis and provide a range of secretarial and admin support to the Corporate Associate and Trainee teams Take a proactive approach towards continual development and the improvement of team processes/ways of working, spotting opportunities to streamline the running of the secretarial team, working alongside the Secretarial Team Leader to develop and implement new ideas Highly developed communication skills, updating group when delays may occur Escalate operational and/or performance issues to Secretarial Team Leader

The salary on offer for the role is competitive. There will be a salary review in June 2026, plus a comprehensive benefits package and the opportunity to work in a firm that is well known for its strong and collaborative culture. In addition, Forsters has in place a highly regarded Agile Framework that supports all staff to achieve their best. As a firm, we live our values and would encourage all applicants to read up on them.



Key contact
Harleen Grewal


harleen.grewal@forsters.co.uk