Job Description

Job Title: Logistics Planner

Service: BAC

Grade: Grade 11

Version Date: March 2022

2 Job Purpose

Throughout Aberdeen city you will participate in the provision of a high standard of person centred care and support for service users .You will contribute to the organisation and development of the team and service to promote good outcomes for service users and their carers. You will manage and provide effective administrative service to service users and the public

3 Reporting Relationships

Service Manager

Logistics Planner

Administrator

4 Outcomes

The post holder will be expected to:

Developing and maintaining a staff rota and providing advice, support and guidance to team members, in order to meet the needs of service users

Assess, plan, and review to identify outcomes Prepare and Report statistical information regarding service delivery Participate in promoting, maintaining and coordinating effective working relationships with staff members and other relevant parties Provide a high quality service, working within the Policies, Procedures and Guidelines of the Organisation Ensure services are satisfied with the quality of the care/administrative support delivered and address any concerns highlighted Assist in the creation, implementation, review and evaluation of policies, procedures, initiatives, reporting methods and projects Provide supervision, mentoring and guidance for staff including appraisal of direct reports Have a proactive approach to continuous professional development and participate in individual, team and service development Provide assistance to Finance with regards to raising and approving PO's and managing staff rota's against agreed budgets Applying HR policies and processes including recruitment, managing leavers and absence management

5 Knowledge

The post holder needs to be able to demonstrate an understanding or experience of:

Current relevant legislation and best practice

Organisational and Planning Skills

Office procedures including administration and using computer packages including Microsoft office(Word, Excel, Access and Outlook) and scheduling software Effective resource monitoring - financial and supplies - to contribute to meeting of budgetary targets and expectations. The needs of service users who require care and support; specifically recognising their need for dignity, respect and promotion of independent living The range of services and resources available in order to improve outcomes for service users Supervision skills

6 Job specific skills and competencies

The post holder is expected to demonstrate:

The ability to communicate effectively both orally and in writing The ability to use a range of ICT packages including MS Office The ability to collate and analyse information The ability to manage time in order to successfully deliver projects The ability to continually evaluate information and develop practical business orientated solutions The ability to work as part of a team and provide guidance and support to other members of staff The ability to supervise direct reports Report writing The ability to work autonomously and be accountable, while at the same time recognising when matters need to be referred to a more senior manager A flexible and creative approach in order to manage resources effectively The ability to manage priorities and meet deadlines The ability to take minutes The ability to manage others diaries The ability to delegate, plan and support staff workloads to meet the needs of the service

7 Organisational Behaviours

The post holder is expected to display the following behaviours

Quality

Ensure that the services offered are the best they can be.

Integrity

Respect the dignity and diversity of all of our customers and staff and always uphold people's rights.

Service

Communicate with and listen to our customers in order to deliver the highest standard of service.

Pride

Demonstrate pride when working for Bon Accord Care

Value

Ensure services delivered give value for money and work efficiently.

Innovation

Be open to new ideas and at the forefront of innovation in delivering care and enablement services.

8 Requirements of the Job

The post holder needs to hold as a minimum:

HNC or relevant qualification; willing to work towards SVQ 3 Business Administration o PVG
The post holder will be expected to:

Travel as required in relation to the needs of the service Work in accordance with Adult and Public Protection principles and procedures Adhere to the requirements of company policy and procedures and health and safety policies and legislation

9 Development

The post holder must have undertaken or be committed to undertaking the following within a specified period:

o Induction training o Core training o Specific management training
Job Types: Full-time, Permanent

Pay: 32,015.00-35,978.00 per year

Experience:

Administrative: 5 years (preferred)
Work Location: In person