Job Description

We have an exciting opportunity for an experienced and dedicated Office Manager to join our fast-paced organisation.

In this critical role, youll make a real impact on the day-to-day running of the London Office.


Developing fantastic internal and external working relationships is essential for this role alongside the ability to prioritise and manage a varied workload that includes undertaking tasks and bespoke projects for our Operational teams.


Requiring a blend of both administrative and interpersonal skills, youll help us maintain a positive, yet professional working environment for our London Office.


In addition, with Portlands recent move into the Bakers Row building, you will also play a key role in supporting the management of the premises, including coordination with tenants, contractors, and service providers to ensure the building operates smoothly.

Main Duties:

Managing administration tasks to support the smooth running of the London Office Providing support to the Leadership Team including diary management and minute taking Act as the primary point of contact for tenant companies within the Bakers Row building, ensuring smooth communication and coordination Oversee building services for tenants (e.g. cleaning, security, maintenance, access, compliance), escalating issues to the Head of Operations as required Assisting with research and implementation of bespoke projects Management of Office IT & Telecoms to support the IT & Utilities Manager, including liaising with third party providers Oversight of office health and safety, and support with Apartment Health & Safety activities Acting as first point of contact for the office including welcoming visitors, preparing meeting rooms, and collating documents as required

Requirements:

Previous administration experience in a busy office environment Excellent communication and people skills Organised with strong time management and prioritisation skills Team player Self-motivated, ambitious, and enthusiastic! Strong IT skills: Internet Explorer and Microsoft Office (training will be provided for our bespoke systems) Experience of setting up IT for team members Accuracy and attention to detail

Benefits:

up to 35,000 per annum (dependent on experience) 31 days holiday (+ an additional day each year) 5-night stays in Portlands London apartments Portland Birthday Perks Training opportunities Private Healthcare Mental health support Critical Illness Cover Annual Flu Jab & Eye-test Company socials Benefit enhancements each year you work at Portland * Charity match fund