Job Description

We are looking for a highly organised and proactive Administrator to join our dedicated team at Marie Curie Hospice Edinburgh. In this vital role, you will provide comprehensive clerical and office support to the place-based team, helping to ensure the smooth running of day-to-day operations. You'll play a key part in supporting managers by booking meetings, preparing agendas, producing accurate minutes, and handling a range of delegated administrative tasks. With excellent communication skills and a keen eye for detail, you'll deliver a high standard of service to both internal colleagues and external contacts. This is a fantastic opportunity to contribute to a compassionate and professional environment, supporting the delivery of outstanding care.

What you will be doing:

Support managers and leaders by organising meetings, preparing agendas, taking accurate minutes, and maintaining action logs Deliver a range of administrative tasks including photocopying, proofreading, scanning, filing, and document collation Draft basic correspondence for internal and external contacts, ensuring clarity and professionalism Maintain confidentiality while supporting day-to-day service operations, including data entry into IT systems Answer incoming calls and manage external enquiries professionally, ensuring they are directed appropriately and handled efficiently Use Microsoft Office applications and MS Teams regularly to support communication and workflow Manage incoming and outgoing mail, and arrange travel and accommodation bookings as required Use clinical record systems to log referrals, discharges, and maintain clinic lists and appointments

What we're looking for:

Experience working in an administrative role or within a customer-facing environment Up-to-date knowledge of administrative procedures, including accurate minute-taking and meeting support Proficient in Microsoft Office applications and confident using wider systems to support service delivery Excellent communication skills with a collaborative approach to working within a team A flexible and adaptable attitude, with the ability to respond to changing service needs Strong organisational skills and attention to detail, with a proactive and professional mindset

Additional Information

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What's in it for me?

Salary:

Marie Curie Clinical Pay Scale Band

Contract:

Permenant Part Time 21 hours per week

Base:

on site at Marie Curie Hospice Edinburgh Frogston Road West EH10 7DR

Benefits You'll Love

Annual leave allowance 27 days plus 10 public holidays (pro rata) Competitive Policy for parental/sick Leave Continuous Professional development Industry leading training programmes Season ticket loan for travelling to and from work Defined contribution schemes for Pension Marie Curie Group Personal Pension Scheme Loan schemes for bikes; computers and satellite navigation systems Introduce a friend scheme Help with eyecare cost Entitled to Marie Curie Blue Light Card Entitled to Benefit-Hub Discount Scheme Life assurance - for all employees

Application Process

Close date for applications: 13th November 2025 Interview Dates: W/C 17th November 2025 As part of your online application, you will be asked for a CV. Please review both the advert and job description and outline your most relevant skills, experience and knowledge for the role.

We reserve the right to close this advert early should we receive a sufficient number of applications.

Marie Curie is committed to its values, which underpin our work. We take stringent steps to ensure that the people who join our organisation through employment or volunteering, are suitable for their roles and are committed to safeguarding all our people from harm. This includes our staff, volunteers and all those who use or come into contact with our services. We are dedicated to creating not just a safe place to work but also a supportive and rewarding one.





We are committed to a world where everyone can thrive and fulfil their potential. We are devoted to the social justice imperatives and organisational benefits of full diversity, inclusion and equity in the workplace, and are a Stonewall champion. We actively encourage and welcome applications from candidates of diverse cultures, perspectives and lived experiences.





We're happy to accommodate any requests for reasonable adjustments. Please email any requests to recruitment@mariecurie.org.uk