Job Description

An excellent opportunity has arisen within the Student Liaison Office of the Hull York Medical School (HYMS) at York Hospital for an experienced, enthusiastic and well organised Administrator.



The post holder will primarily be responsible for coordinating and implementing the delivery of HYMS clinical placements for students placed at York Hospital, amongst other varied administrative duties.



The successful candidate will have experience of using Microsoft Office, particularly Word, Excel, PowerPoint and Outlook. Good communication and organisation skills are required, along with the ability to prioritise workload and deliver a good, consistent customer service in order to maintain the professional image of the Student Liaison Office. The post-holder will be enthusiastic, motivated and be able to demonstrate experience in a range of other administrative roles.



Develop and prepare timetables for undergraduate medical students on their clinical hospital and primary care placements in consultation with clinical placement tutors and the Clinical Skills Educators involved in their delivery, ensuring compliance with HYMS curriculum guidelines.



Day-to-day management of timetables inclusive but not limited to: negotiating tutor participation, liaising with Undergraduate Phase Leads, YTH clinicians, booking and reorganising of teaching sessions and securing appropriate teaching spaces. Assist in managing tutor, faculty and student queries.



Monitor the delivery of clinical placement curriculum; coordinating formal and informal student and tutor feedback and preparing reports for the HYMS management faculty as appropriate.



Develop and maintain student contact details ensuring all information is correct, held securely and distributed as appropriate.



Ensure distribution of all relevant materials e.g. student handbooks, speciality placement information, rotas and photographs to tutors as appropriate.



Assist with Trust induction for all students in accordance with Trust and University statutory and mandatory requirements including ID badges, parking permits, accommodation and all relevant departmental and policy documentation



Monitor HYMS Blackboard discussion boards, responding to queries as appropriate and liaising with the Operations Manager as required



Our benefits

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants



27 days holiday rising to 33 days (depending on NHS Trust service)



A variety of different types of paid and unpaid leave covering emergency and planned leave



Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme



NHS Car Lease scheme and Cycle to Work scheme



An extensive range of learning and development opportunities



Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers



For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Trust Information Pack:

https://yorkhospitals.pagetiger.com/hdjgxd

A full description of the role is available in the attachment:

job description.



Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.



Working for the Trust



Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.



Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net .



As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.



Armed Forces Friendly Employer



We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain's Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.