Job Description

St John's Medical Centre is looking for a highly motivated and organised part-time Medical Secretary. This vacancy is for 25 hours a week which will include a full day on a Tuesday and a Thursday with the remaining hours to be discussed during the interview.
The role provides a comprehensive secretarial service for all clinicians working in the practice, ensuring referrals/ letters are processed in an efficient time frame.
The role will require excellent verbal and written communication skills in addition to a clear understanding of patient confidentiality. You will be required to possess a good working knowledge of IT systems.
The role provides a link between the patient, their GP and other healthcare professionals, excellent organisation skills and attention to detail are required for this role.
Main duties of the job
Typing letters, reports and associated documentation as required.
Ensure referrals, letters and medical reports are typed up using the Clinicians preferred method (dictation, tasks, email)
Liaise with external agencies (incl: hospitals/ community services/ Health Visitors) to ensure referrals are processed in a timely manner
Ensuring patient/ clinician enquiries are dealt with professionally and effectively to ensure highest levels of patient care at all times.
Process referrals using the electronic referral System
Ensuring requests for information are processed in a timely manner (incl Insurance Letters, SARS, /DVLA forms, Police letters and Firearm Certificates)
Taking of meeting minutes and ensuring they are circulated to all participants of meetings (incl staff, Safeguarding and PPG meetings)
Assisting with updating telephone, chaperone lists and other Practice documentation as required.
Assist with the running of the community surgical scheme which includes: booking appointments for patients, processing referrals for other practices and producing clinic folders.
Processing incoming letters and sending them as workflows to the relevant clinicians.
Attending and preparing safeguarding meetings.
About us
We are a GP practice with a patient population of approximately 13,500. We have a supportive team culture, good work life balance, attractive location in the centre of town with free car parking for staff.
This role is working within a small admin team who are extremely friendly and helpful offering good administrative support.
Details
Date posted
26 September 2025
Pay scheme
Other
Salary
12.21 an hour
Contract
Permanent
Working pattern
Part-time
Reference number
A1825-25-0008
Job locations
62 London Road
Grantham
Lincolnshire
NG31 6HR
Job description
Job responsibilities
Main duties of the job
Typing letters, reports and associated documentation as required.
Ensure referrals, letters and medical reports are typed up using the Clinicians preferred method (dictation, tasks, email)
Liaise with external agencies (incl: hospitals/ community services/ Health Visitors) to ensure referrals are processed in a timely manner
Ensuring patient/ clinician enquiries are dealt with professionally and effectively to ensure highest levels of patient care at all times.
Process referrals using the electronic referral System
Ensuring requests for information are processed in a timely manner (incl Insurance Letters, SARS, /DVLA forms, Police letters and Firearm Certificates)
Taking of meeting minutes and ensuring they are circulated to all participants of meetings (incl staff, Safeguarding and CCG meetings)
Assisting with updating telephone, chaperone lists and other Practice documentation as required.
Assist with the running of the community surgical scheme which includes: booking appointments for patients, processing referrals for other practices and producing clinic folders.
Processing incoming letters and sending them as workflows to the relevant clinicians.
Attending and preparing safeguarding meetings. Job description
Job responsibilities
Main duties of the job
Typing letters, reports and associated documentation as required.
Ensure referrals, letters and medical reports are typed up using the Clinicians preferred method (dictation, tasks, email)
Liaise with external agencies (incl: hospitals/ community services/ Health Visitors) to ensure referrals are processed in a timely manner
Ensuring patient/ clinician enquiries are dealt with professionally and effectively to ensure highest levels of patient care at all times.
Process referrals using the electronic referral System
Ensuring requests for information are processed in a timely manner (incl Insurance Letters, SARS, /DVLA forms, Police letters and Firearm Certificates)
Taking of meeting minutes and ensuring they are circulated to all participants of meetings (incl staff, Safeguarding and CCG meetings)
Assisting with updating telephone, chaperone lists and other Practice documentation as required.
Assist with the running of the community surgical scheme which includes: booking appointments for patients, processing referrals for other practices and producing clinic folders.
Processing incoming letters and sending them as workflows to the relevant clinicians.
Attending and preparing safeguarding meetings.
Person Specification
Qualifications
Essential

• Educated to GCSE level or equivalent
• GCSE Mathematics and English C or above

Desirable

• Computer Skills SystmOne preferred
• Experience of using dictation software

Experience
Essential

• Experience of working in an Administrative role.

Desirable

• Experience of working in a health care setting as a Medical Secretary

Knowledge & Skills
Essential

• Ability to work core hours
• Flexibility to cover and work outside of core hours
• Disclosure Barring Service (DBS) check

Person Specification
Qualifications
Essential

• Educated to GCSE level or equivalent
• GCSE Mathematics and English C or above

Desirable

• Computer Skills SystmOne preferred
• Experience of using dictation software

Experience
Essential

• Experience of working in an Administrative role.

Desirable

• Experience of working in a health care setting as a Medical Secretary

Knowledge & Skills
Essential

• Ability to work core hours
• Flexibility to cover and work outside of core hours
• Disclosure Barring Service (DBS) check

Skills Required