Job Description

Medical Records and Subject Access Request Lead | KIMS Hospital, Maidstone

40 Hours per week, Permanent | Competitive Salary

Are you highly organised, detail-driven and confident in leading a team? Do you have a passion for accuracy, patient confidentiality, and making a difference in how we manage vital healthcare information?



We're looking for an experienced and proactive

Medical Records and Subject Access Request (SAR) Lead

to manage the day-to-day operations of our Medical Records department. You'll also lead the delivery of our Subject Access Request service, ensuring legal compliance and a timely, professional service for patients, staff and external stakeholders.



This role is essential in supporting clinical teams across the hospital and satellite sites by ensuring medical records are handled with the highest standards of accuracy, security, and professionalism. If you enjoy leading people, improving processes, and contributing to outstanding patient care behind the scenes -- we'd love to hear from you.

Key Responsibilities

Line manage the Medical Records Team, including daily task allocation, rota and leave coordination. Act as the main point of contact for all operational aspects of the medical records function. Oversee the creation, tracking and distribution of medical records across all hospital services. Manage all SARs from patients, solicitors and external parties via the Information Governance inbox. Ensure all requests are processed in line with GDPR and within legal timeframes. Collaborate with the Governance team and Medical Secretaries to validate and approve disclosures.

What You'll Bring

Essential Experience & Skills

Have a good standard of general education (including English and Maths, Grade or above) Have proven experience in a similar medical records or health administration role Have excellent organisational and team leadership skills Have strong IT skills, particularly Microsoft Word and Excel Have an understanding of GDPR and data protection responsibilities

Desirable

Have further IT or management training. Be familiar with medical terminology

Why Join Us?

At KIMS Hospital, our people are our greatest strength. We're proud to offer a positive, supportive environment where you'll be empowered to thrive in your role and develop your career.



Our benefits include:


Competitive salary 33 days annual leave (including bank holidays), plus your birthday off Private health insurance and life assurance Free staff parking Pension scheme Up to 40% discount on some KIMS services Employee Assistance Programme (EAP) Retail discounts and cashback schemes Discounted gym membership Free annual flu vaccination Free eye tests

Ready to Apply?



If you're ready to lead a high-performing team and make a real difference behind the scenes of patient care, we'd love to hear from you.



Click

Apply Now

or contact

Juliet

for more information on 01622 538114 or email recruitment@kims.org.uk



At KIMS Hospital, we are committed to building a diverse and inclusive workforce that reflects the communities we serve. We are proud to be a Disability Confident and Equal Opportunities employer.



Please note: All offers of employment are subject to eligibility to work in the UK and satisfactory DBS clearance. For more information on DBS checks, visit gov.uk/disclosure-barring-service-check.


Posted 14th October 2025