Job Description

Lancaster Medical Practice is a large, at-scale, GP provider delivering General Medical Services to around 68,000 patients in Lancaster and surrounding villages. Formed in April 2017 from our successful, legacy practices, Lancaster Medical Practice has continued to evolve to become the strong, high performing Practice it is today, receiving a rating of 'Outstanding' by the Care Quality Commission in August 2018.

We deliver our services from seven locations throughout the city of Lancaster and its surrounding area and are continuing to develop ourselves to improve what we do for our patients, staff and the local community. We are a progressive, modern organisation with patient-centred General Practice at our core. When joining #teamlmp you are joining an organisation with a wide variety of clinical and non-clinical roles but who all work together to provide the best care we can to our patients.

Job Summary:

The post-holder will summarise and read code relevant information from and into patients' clinical records, working strictly in accordance with the agreed protocol.

The post-holder will be responsible for the management of incoming correspondence in relation to medical records.

The post-holder will be responsible for the coordination of patient registrations and amendments to patient records in-line with the agreed policy.

The post-holder will be responsible for the administration of medical records arriving in the practice and those being returned to the agency.

We currently have two vacancies for this post. Full and part time hours will be considered.

Key Duties/Responsibilities

Culling and sorting patient records and letters in preparation for summarising Reviewing medical records and producing an accurate summary of the patient's medical history. Read coding the information into the practice clinical system Monitoring progress of notes summarising against practice targets Filing and retrieving paperwork Electronic filing and work-flowing of correspondence in line with agreed protocols Registration of patients into the EMIS system Deduction of patients from the EMIS system Administration of the registration links portal Administration of FP 69s Administration of amendments to records Receipt of medical records and associated administration Coordinate the transportation of medical records within Lancaster Medical Practice
The job description and person specification are an outline of the main tasks, responsibilities and requirements of the role. The post holder will carry out any other duties as may reasonably be required by their line manager commensurate with the band of the post. The job description and person specification may be reviewed on an on-going basis in accordance with the changing needs of the LMP.

PERSON SPECIFICATION

Qualifications

English GCSE (or equivalent) Level C or equivalent experience - Essential

Subject to the provisions of the Equality Act 2010

LMP is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All successful candidates will be subject to a criminal records check with the Disclosure and Barring Service (DBS). All staff are therefore expected to behave in such a way that supports this commitment and will be responsible for safeguarding the interests of children and adults who they come into contact during their work.

Please be aware that in the event that we receive a high number of applications, we reserve the right to close the post before the closing date.

Please note, we are unable to support candidates requiring a skilled worker visa for this post as the Practice is only able to support clinical posts at this time.

Job Types: Full-time, Part-time, Permanent

Pay: 12.33 per hour

Expected hours: No more than 37.5 per week

Benefits:

Company pension Free flu jabs Sick pay Store discount
Work Location: In person

Application deadline: 12/01/2026