Job Description

Previous applicant need not to apply



If you have highly efficient secretarial and organisational skills, an opportunity has arisen for a medical secretary position within the Colorectal and Lower GI service at Worthing hospital. This varied role provides support to Colorectal and Lower GI consultant surgeons and multidisciplinary clinical team



We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the clinical staff



Previous secretarial/administration experience and typing skills are desirable, as are knowledge of the hospital environment and medical terminology



Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team



If you think you have the qualities to fill this post, then please apply.

Training and support will be given to the successful candidate



There is one part time post available, on a fixed term or secondment basis to cover a 12-month maternity leave. Successful candidates will work at Worthing Hospital



To work as part of the administration team to provide accurate and efficient secretarial support for the General Surgery services



Your role will involve working for a busy team supporting the Colorectal and Lower GI service at Worthing hospital. It is a wide and varied role with tasks including liaising with patients, GP practices and consultants If you enjoy being a team player this post offers variety and the opportunity to play a key role in supporting the team with the efficient running of the directorate

Specific duties include:

Proofing of clinic letters and typing correspondence from audio dictation



Amending departmental proformas as requested by clinician/coordinator



Processing of consultant clinics, ensuring outcomes are complete on CareFlow and requested investigations recorded on database



Maintain database for patients pending investigations and chasing results, liaise with clinicians regarding outcomes and actions



Proficient use of MS Excel for preparing reports, analysing statistical information and maintaining finance spreadsheet for inpatient activity



Responsible for taking and transcribing minutes at departmental meetings, as requested



Typing of admin and any complex, urgent or specialist work e.g. investigating complaints



Manage and prioritise own workload to be able to work independently



To act as the first point of contact for all forms of communication with clinicians



At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

Candidate Information Pack:

https://www.uhsussex.nhs.uk/resources/candidate-information-pack/



Please see the attached job description for full details of the responsibilities of the medical secretary role

Please note:

This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.