Job Description

Medical Staffing Administrator- 30 hours - Permanent - Band 3
An exciting opportunity has arisen for a dynamic Administrator with very strong mathematical skills to join our Anaesthetic and Critical Care team here at Tameside Hospital.
The post holder will be required to provide an effective administrative service to the Anaesthetic and Critical Care Department, work on their own initiative, but as part of a bigger team - Rota Master and the Directotate.
The post holder will assist with the administration of rota coordination including booking bank or locum doctors, processing payments, producing generic work schedules and reports for internal stakeholders.
The post holder should demonstrate a willingness to help others and should prioritise work to meet conflicting deadlines and ensure the smooth management of Doctors both before and during their appointments.
Main duties of the job
RESPONSIBILITIES
To maintain Medical and Dental Trust systems (CLW, DRS, TEMPre, Patchwork), e.g. accurately recording and deactivating starters and leavers' details as required, accurately uploading (and deleting) locum shifts via the relevant system, keeping Medical Staffing trackers up to date.
Recording sickness and ensuring that the Return to Work interviews are scheduled in Deputy Directorate Manager's diary
Processing annual and study leave for the Medical Staff within the appropriate time scales and according to the Trust policies.
Ensure systems are in place (and are being adhered to) relating to locum CVs, GMC checks, references, VISA/Right To Work status, vaccinations and DBS.
Accurately extract data from the Trusts e-Job Planning system and produce regular progress reports on Microsoft Excel, which includes generating graphs.
To assist with medical staffing queries during normal working hours.
Any other duties as may be delegated by Directorate Managers.
KNOWLEDGE AND SKILLS
To communicate accurate low level staffing related information and advice to staff, manager and recruitment agencies in a courteous and professional manner.
Excellent communication skills, in order to convey information to staff, managers, and recruitment agencies
Proficient knowledge of Microsoft Office programs including Excel, Outlook, Word, Teams and Sharepoint.
About us
Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children.Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.
We have a clear set of values & behaviours which we expect all of our staff to demonstrate:

• Compassion
• Accountability
• Respect
• Excellence

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from Black, Asian & minority ethnic candidates, LGBTQ+ people & Disabled people.
Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.
Date posted
25 April 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
xc2xa324,625 to xc2xa325,674 a year Pro rata per annum
Contract
Permanent
Working pattern
Part-time, Flexible working
Reference number
245-ADM3GSS-04-25
Job locations
Tameside Hospital
Fountain Street
Ashton-Under-Lyne
OL6 9RW
Job description
Job responsibilities
The job description gives an overview of the main tasks and responsibilities of the role, and the person specification focuses on the qualifications, skills, experience and knowledge required. These documents are attached on the page and can be downloaded.
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed. Job description
Job responsibilities
The job description gives an overview of the main tasks and responsibilities of the role, and the person specification focuses on the qualifications, skills, experience and knowledge required. These documents are attached on the page and can be downloaded.
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Person Specification
Qualifications
Essential

• 5* GCSE grade C or above (or equivalent ) including Maths & English

Skills
Essential

• Excellent organisational, planning and problem solving skills. The ability to prioritise a demanding and unpredictable workload
• IT Literate: Microsoft Office (Word/Excel/Powerpoint/ Sharepoint/Teams/Outlook)
• Demonstrable knowledge and understanding of personnel/staffing issues
• Experience of working under pressure and ability achieve deadlines
• Able to work autonomously and as part of a team
• Excellent written and verbal communication skills

Desirable

• Experience of gathering, maintaining and reporting large amounts of data
• Knowledge of EWTD
• Experience of working with Medical Staffing

Knowledge
Essential

• Knowledge of medical staff terms and conditions

Desirable

• Experience of working in People/HR function

Person Specification
Qualifications
Essential

• 5* GCSE grade C or above (or equivalent ) including Maths & English

Skills
Essential

• Excellent organisational, planning and problem solving skills. The ability to prioritise a demanding and unpredictable workload
• IT Literate: Microsoft Office (Word/Excel/Powerpoint/ Sharepoint/Teams/Outlook)
• Demonstrable knowledge and understanding of personnel/staffing issues
• Experience of working under pressure and ability achieve deadlines
• Able to work autonomously and as part of a team
• Excellent written and verbal communication skills

Desirable

• Experience of gathering, maintaining and reporting large amounts of data
• Knowledge of EWTD
• Experience of working with Medical Staffing

Knowledge
Essential

• Knowledge of medical staff terms and conditions

Desirable

• Experience of working in People/HR function