Job Description

Permanent | 37.5 hrs per week



We are looking for a motivated, organised, and enthusiastic person to provide essential support to our clinical staff. Your role provides a link between the Trust, patients, their carers, GPs, and other healthcare professionals.



You will handle administrative tasks, assist with medical documentation, patient information, and support clinical staff with daily operations. Additionally, you'll ensure seamless cover during absences, and promote communication across departments



Familiarity with hospital systems such as SysmOne, EDMS, or Careflow would be beneficial, but is not essential.



If you're keen to develop your secretarial experience and contribute to a dynamic healthcare team, we encourage you to apply!



Reporting into the Admin Manager, your responsibilities will include:



Type clinical documents, manage correspondence, and maintain filing systems.



Update patient records, schedule appointments, and process referrals.



Arrange patient admissions, investigations, and coordinate with medical staff.



Handle sensitive reports and transcribe meeting minutes



Help with cover for secretaries during absences and ensure continuity of work



Help coordinate annual leave, support staff training, and assist with office supplies.



Ensure accuracy, confidentiality, and adherence to safeguarding and health policies.

At Sheffield Children's, our purpose is clear:

to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children's Health.



We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.



We're proud that 73% of colleagues would recommend Sheffield Children's as a place to work, placing us among the top five NHS trusts in England -- and the top-ranked trust in the North East and Yorkshire -- in the latest NHS Staff Survey.



Our nearly 4,000 colleagues bring our CARE values -- Compassion, Accountability, Respect, and Excellence -- to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.



As we approach our 150th anniversary in 2026, we're excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.



We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts -- helping you thrive at work and beyond.



For more information on the main responsibilities for this post, please refer to the job description and person specification.



Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is 12.60 per hour.



Diversity Statement



At Sheffield Children's, we are committed to creating an inclusive environment that celebrates diversity and supports everyone's success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.



Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at scn-tr.recruitment.team@nhs.net . Together, we're building a workplace where everyone belongs.



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