Our team of Project Executives and Senior Project Executives dedicated to our Meetings and Events capability, is the true backbone of our efforts to achieve the logistical elements of our memorable meetings and events.
Working for one or more of our clients, you will organise and co-ordinate the logistics of registration, travel, transportation and accommodation to provide a first-class attendee experience. You will work on a range of meetings and events as part of a team to deliver an impeccable attendee experience pre-event, on-site and post event.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.
You will ...
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Attendee and Event Management:
Manage smaller-scale events, independently, or with support of Project Executive(s)
Create event websites. Including collation and inputting of attendee information and generation of reports
Support with the selection of venues and production of event proposals
Manage attendee communications and associated timelines
Ensure that project trackers and the team overall is up to date with all aspects of attendee arrangements throughout the course of the event
Produce signage, badges, on-site manuals and other event collateral
Co-ordinate the ordering and shipping of on-site equipment
Budget Management:
Work with Project Managers and Operations Finance Partners to set-up, manage and reconcile project budgets promptly and align with company processes (including supplier invoice management)
Manage supplier partners for smaller type events
Deliver financial aspects of events following company processes
With support from Operations Finance Partners, assist with identification and documentation of any cost avoidance / saving measures
Where applicable, ensure compliance spend data is collated following company procedures working in collaboration with audit teams
Help with scope management
Client Liaison:
Be the primary contact for clients on smaller events, leading communications to ensure expectations are met
Set-up and maintain client files from confirmation of event to completion and evaluation
Help with selection of venues and production of event proposals
Identify any opportunities for growth and bring in Director of Events and Client Engagement Director
Be a subject matter expert for client processes to guide and support colleagues across the account
General:
Be an ambassador for the agency
To work with appropriate teams to ensure the delivery of client measurables
Display an understanding of compliance, including ABPI and PhRMA guidelines, when working with healthcare clients
Understand, apply and promote our mission, vision and values
Comply with all company and client procedures
To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
What do you need to have ...
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Within a commutable driving distance of one of our UK offices
Previous event management experience (minimum of 2 years)
Client liaison skills
Team motivator and professional team member
A willingness to support and guide more junior members of the team
A focus on accuracy, consistency and dedicated to customer service
The ability to work on clear tasks unsupervised
Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite
With enthusiasm in abundance, you will be organised
The flexibility and desire to travel internationally
A bit about us ....
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Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
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