Job Description

Are you an enthusiastic individual looking for a development opportunity or career change. Do you have demonstrable transferable administration or knowledge and skills? Get in touch and meet the team!
We are looking for a team player who we can develop into a Support Medical Secretary role within our Neurology Medical Secretary team todevelop to help support teams of clinicians and provide an efficient Medical Administration service. You will be required to work flexibly with or alongside other medical secretarial staff, consultants and their teams.
Main duties of the job

• Typing and despatch of clinical correspondence relating to NHS medical patients within the quality standards and time limits asspecified.? Effective liaison with the relevant wards and departments within the hospital and with patients and other health care providersassociated with the Consultant, his/her team to ensure a prompt and effective communication system.? Assist in the upkeep of the departmental clinical admin information and general filing correspondence.? Training will be given to ensure your understanding of the 18-week RTT process and a knowledge of the Trust Patient Access Policy and an agreement to adhered to these policies according to National Trust Guidelines, Waiting list management and 18 weeks guideline? Responsible for the regular case note maintenance and accurate filing? Books and arranges meetings when required.? To provide support and cover to other areas to the Business Unit/Division and to undertake other duties as requested.? Answer the telephone and take messages and deal with queries as required.

Closing Date: 30/06/25
Interview date: 14/07/25
About us
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Details
Date posted
24 June 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
24,169 a year pro rata pa
Contract
Fixed term
Duration
12 months
Working pattern
Full-time
Reference number
320-MED-1667
Job locations
Royal Derby Hospital
Uttoxeter Road
Derby
DE22 3NE
Job description
Job responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorshipImpacts of the changes to the UK immigration policy | NHS Employers
If you are applying for an Internal Secondment, please ensure you have spoken to your line manager and have their support prior to your application. Please speak to the Recruitment Team if you have any questions. Job description
Job responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorshipImpacts of the changes to the UK immigration policy | NHS Employers
If you are applying for an Internal Secondment, please ensure you have spoken to your line manager and have their support prior to your application. Please speak to the Recruitment Team if you have any questions.
Person Specification
Communication
Essential

• Good communication skills
• Communicate routine information with members of a team

Desirable

• To communicate routine information with members of the team, patients and carers
• Relays queries via the telephone from staff and patients

Knowledge, training & experien
Essential

• A good standard of English to O level/GCSE (A-C grade) or equivalent
• NVQ level II Business and Administration or equivalent knowledge and skills
• Typing/Keyboard/IT qualification or experience
• Knowledge and understanding of a range of administrative procedures
• Ability to work independently and as part of a team

Analytical and judgemental skills
Essential

• Ability to prioritise own workload effectively

Desirable

• Ability to exercise judgment when dealing with enquiries/problems

Planning and organisational skills
Essential

• The ability to plan, organise and prioritise own workload and work to specified deadlines
• Flexible approach to workload

Desirable

• Plan own letters for typing using the IT Digital Systems

Person Specification
Communication
Essential

• Good communication skills
• Communicate routine information with members of a team

Desirable

• To communicate routine information with members of the team, patients and carers
• Relays queries via the telephone from staff and patients

Knowledge, training & experien
Essential

• A good standard of English to O level/GCSE (A-C grade) or equivalent
• NVQ level II Business and Administration or equivalent knowledge and skills
• Typing/Keyboard/IT qualification or experience
• Knowledge and understanding of a range of administrative procedures
• Ability to work independently and as part of a team

Analytical and judgemental skills
Essential

• Ability to prioritise own workload effectively

Desirable

• Ability to exercise judgment when dealing with enquiries/problems

Planning and organisational skills
Essential

• The ability to plan, organise and prioritise own workload and work to specified deadlines
• Flexible approach to workload

Desirable

• Plan own letters for typing using the IT Digital Systems