Job Description

NOTARIAL CLERK JOB DESCRIPTION

Notary.co.uk are an innovative and friendly firm of notaries with a main office Victoria, central London and a secondary office Canary Wharf.

We work in a busy, transactional and fast moving office environment, assisting a variety of interesting clients on a daily basis. We are a small growing team, looking for the right person to contribute and enhance our service as we look to expand.

The role will be as a Notarial Clerk/Administrative Assistant, and will be based at our Victoria office.

The salary will be 30,000 per annum.

We feel the role may suit best those who have experience working in a legal environment, however anyone who has an interest in the role and feels it would be a good fit is welcome to apply.

KEY DUTIES:

Dealing with enquiries via email, telephone, Whatsapp and PureChat;

Managing client instructions from initial enquiry to completion (including taking instructions, reviewing documents, providing quotes, advising on requirements, managing bookings, ensuring services are completed, notifying clients and dispatching documents);

Tracking client instructions from the initial enquiry through to completion;

Generating invoices, emailing them to clients, emailing card receipts to finance team, assisting with credit control;

Attending to clients at appointments, including initial greetings, scanning KYC documentation and taking payment;

Checking notarial certificates/documents for quality control purposes;

Scanning and binding documents;

Ensuring Notarial Register is updated and maintained on a daily basis;

Sorting and managing incoming post;

Arranging and managing outbound post and couriers;

Assisting with the legalisation of documents, including travelling to the FCDO and various embassies when required;

Assisting with ensuring internal procedure manuals are kept up-to-date;

Assisting as may be required with content creation on Company blogs, social media channels and website.

Assisting practise manager/management with general administrative and office tasks and any other tasks that may be required on a day-to-day basis;

KEY SKILLS:

Ability to work independently and in a team;

Excellent organisational, time-management and prioritising skills;

Fast typing;

Ability to work in a fast moving, busy environment and meet deadlines;

Meticulous attention to detail and strong degree of conscientiousness;

Strong communication skills, both written and verbal;

Excellent written and spoken English;

Excellent customer service and phone manner;

Proactive approach to work, and capacity to show initiative;

Strong IT skills, particular Microsoft Office;

Able to absorb information, including legal concepts, and convey information to others.

Work Remotely

No
Job Type: Full-time

Pay: 30,000.00 per year

Ability to commute/relocate:

London SW1W 0EN: reliably commute or plan to relocate before starting work (required)
Education:

Bachelor's (required)
Work authorisation:

United Kingdom (required)
Work Location: In person