Job Description

An exciting opportunity has arisen for an enthusiastic and experienced individual to provide administrative and personal assistance to the Senior Nurse within the Newport Community wards.



The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.



To provide a range of administrative, clerical and secretarial support to the Senior Nurses for Community Hospitals (Newport) along with administration support for the nursing teams.



Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.



We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.



Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

PRINCIPLE DUTIES:

To manage the day to day running of the office.



Processing mail into and out of office.



Maintain an effective filing system.



To collate and prepare information and statistics, as and when required.



Maintain personal files Ward/Department Managers.



To organise audit of personal files and NMC registration; also monitor compliance of NMC Registration.



Photocopy and distribute documentation to all Wards.



Schedule Ward/Department Manager meetings and 1-1 sessions for Senior Nurse.



Arrange meetings, draw up agenda's, prepare necessary paperwork and take minutes.



Support the organisation of training sessions e.g. set up venues/allocate places on sessions.



Maintain a 'bring forward' and 'follow up' system for requests for information to meet deadlines.



Screen mail and attend to routine matters and inform the Senior Nurse of action taken.



Word processing, including answering routine letters.



A good working knowledge of all Microsoft packages.



To maintain the Senior Nurse diaries.



To receive, record and action staff absence, arranging sickness interviews as per ABUHB Policies.



Collate time sheets and recording.



Support all staff with all day-to-day issues/problems to ensure smooth running of the service.



You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac.