Job Description

We are seeking to appoint 3 Medical Secretaries for the Obstetrics & Gynaecology Department in Care Group 3 for 37.5 hours per week, 30 hours per week and 24 hours per week.
We are looking for a motivated individual with excellent organisational and interpersonal skills to join our colposcopy administration team. Candidates should possess a professional attitude to their work and have the ability to work flexibly in an extremely busy and rapidly changing environment. You must be fully IT literate with excellent interpersonal and communication skills. Knowledge and experience of Meditech is desirable.
Main duties of the job
The Production of patient/client information re letters via audio typing to assist Health Care Professionals in the day to day management of patient care
Working to deadlines
Communicating well with staff of all grades and disciplines
Accurately record and complete patient information maintaining confidentiality at all times.
Record keeping updating information onto a database system for audit purposes all within acceptable timeframes
Undertaking audio transcription, including medical terminology
Liaising between Trust staff and outside agencies as required
Utilising IT skills
Receiving and dealing with telephone and e-mails in a timely and professional manner
About us
The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham
As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey, we are the second most improved Trust in England for would you recommend the Trust as a place to work?, and were one of the most improved for staff engagement overall
But dont just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making
All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence
Certificates of Sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK (www.gov.uk) band 2 roles are no longer eligible for sponsorship
From the 09 April 2025 we cannot sponsor band 3 entry level roles
Date posted
01 May 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
xc2xa324,625 to xc2xa325,674 a year Per annum, pro rata
Contract
Permanent
Working pattern
Full-time, Part-time, Flexible working
Reference number
C9165-25-04-088
Job locations
The Rotherham Nhs Foundation Trust
Moorgate Road
Rotherham
South Yorkshire
S60 2UD
Job description
Job responsibilities
Please see the attached and Person Specification for full details of the role and responsibilities. Job description
Job responsibilities
Please see the attached and Person Specification for full details of the role and responsibilities.
Person Specification
Qualifications
Essential

• OCR III typing or Word Processing qualification or equivalent, or NVQ 3 equivalent
• 3 GCSEs or equivalent education to include English language

• ECDL or equivalent general IT qualification

• Previous medical secretarial/administration experience
• Audio typing - previous experience and / or qualification

• Previous office experience within a healthcare environment
• Experience of working within another large organisation
• Microsoft Office - previous experience and or qualification
• Previous use of databases, ie Meditech

• Knowledge of medical terminology, ideally within Obstetrics & Gynaecology

• Awareness of the Data Protection Act and understanding of the need to maintain confidentiality
• Awareness of NHS Policies, practices and procedures

• OCR III typing or Word Processing qualification or equivalent, or NVQ 3 equivalent
• 3 GCSEs or equivalent education to include English language

• ECDL or equivalent general IT qualification

• Previous medical secretarial/administration experience
• Audio typing - previous experience and / or qualification

• Previous office experience within a healthcare environment
• Experience of working within another large organisation
• Microsoft Office - previous experience and or qualification
• Previous use of databases, ie Meditech

• Knowledge of medical terminology, ideally within Obstetrics & Gynaecology

• Awareness of the Data Protection Act and understanding of the need to maintain confidentiality
• Awareness of NHS Policies, practices and procedures