Job Description

We are seeking to appoint 3 Medical Secretaries for the Obstetrics & Gynaecology Department in Care Group 3 for 37.5 hours per week, 30 hours per week and 24 hours per week.We are looking for a motivated individual with excellent organisational and interpersonal skills to join our colposcopy administration team. Candidates should possess a professional attitude to their work and have the ability to work flexibly in an extremely busy and rapidly changing environment. You must be fully IT literate with excellent interpersonal and communication skills. Knowledge and experience of Meditech is desirable.Main duties of the jobThe Production of patient/client information re letters via audio typing to assist Health Care Professionals in the day to day management of patient careWorking to deadlinesCommunicating well with staff of all grades and disciplinesAccurately record and complete patient information maintaining confidentiality at all times.Record keeping updating information onto a database system for audit purposes all within acceptable timeframesUndertaking audio transcription, including medical terminologyLiaising between Trust staff and outside agencies as requiredUtilising IT skillsReceiving and dealing with telephone and e-mails in a timely and professional mannerAbout usThe Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of RotherhamAs a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey, we are the second most improved Trust in England for would you recommend the Trust as a place to work?, and were one of the most improved for staff engagement overallBut dont just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are makingAll of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellenceCertificates of SponsorshipFor individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK (www.gov.uk) band 2 roles are no longer eligible for sponsorshipFrom the 09 April 2025 we cannot sponsor band 3 entry level rolesDate posted01 May 2025Pay schemeAgenda for changeBandBand 3Salaryxc2xa324,625 to xc2xa325,674 a year Per annum, pro rataContractPermanentWorking patternFull-time, Part-time, Flexible workingReference numberC9165-25-04-088Job locationsThe Rotherham Nhs Foundation TrustMoorgate RoadRotherhamSouth YorkshireS60 2UDJob descriptionJob responsibilitiesPlease see the attached and Person Specification for full details of the role and responsibilities. Job descriptionJob responsibilitiesPlease see the attached and Person Specification for full details of the role and responsibilities.Person SpecificationQualificationsEssential

• OCR III typing or Word Processing qualification or equivalent, or NVQ 3 equivalent
• 3 GCSEs or equivalent education to include English language

• ECDL or equivalent general IT qualification

• Previous medical secretarial/administration experience
• Audio typing - previous experience and / or qualification

• Previous office experience within a healthcare environment
• Experience of working within another large organisation
• Microsoft Office - previous experience and or qualification
• Previous use of databases, ie Meditech

• Knowledge of medical terminology, ideally within Obstetrics & Gynaecology

• Awareness of the Data Protection Act and understanding of the need to maintain confidentiality
• Awareness of NHS Policies, practices and procedures

• OCR III typing or Word Processing qualification or equivalent, or NVQ 3 equivalent
• 3 GCSEs or equivalent education to include English language

• ECDL or equivalent general IT qualification

• Previous medical secretarial/administration experience
• Audio typing - previous experience and / or qualification

• Previous office experience within a healthcare environment
• Experience of working within another large organisation
• Microsoft Office - previous experience and or qualification
• Previous use of databases, ie Meditech

• Knowledge of medical terminology, ideally within Obstetrics & Gynaecology

• Awareness of the Data Protection Act and understanding of the need to maintain confidentiality
• Awareness of NHS Policies, practices and procedures

NHS