Job Description

Whilst there is no contractual right to work from home, the flexibility we offer is that you can request to work from home for a maximum of 50% of the working days in any one month, providing there is no business requirement to attend the office.

Role:

This is a 1 year fixed term contract, full time (37 hours a week)
Working closely alongside the Business Administration Team, the role will provide all round administration support for the Theale and Milton Keynes office.

The successful candidate would be based in the Theale office but must be able to
travel regularly to the Milton Keynes office to provide support to the Associates and information on equipment and facilities.

Main Responsibilities:

General office administration & maintenance:

• Managing inventory of office and kitchen supplies, supporting the purchasing process and liaising with suppliers
• Coordinate and support the maintenance of office facilities and equipment, including vehicles,
• Filing, greeting visitors and meeting/event administration,
• Supporting the coordination of meetings and business travel, including managing schedules and booking transportation
• Ensuring smooth operation of office processes
• Post collection and processing
• Logistics support to other departments
• Responsibility in supporting departments with their shipping requirements.
• Ad hoc errands

Supporting Finance Processes:

• Vendor Management, including New Vendor Registration in System
• Recording and processing of vendor invoices.
• Support processing of expenses on finance system
• General purchasing administration including negotiation with suppliers where required and raising purchase orders

General IT Support for Associates:

• Supporting with Business Administration department projects and events.
• Providing cover and support when Business Administration colleagues are absent
• Any other duties required with the grade and level of the post

Human Resources Administration
Support the HR Manager with general HR administration including:

• Updating the HR system with any changes
• Recruitment administration for interviews and new starter paperwork
• Collating information for payroll administration
• Updating the Company SharePoint page

Health and Safety

• Function as Fire Warden and First Aider (training will be provided)
• Liaise with H&S Consultant to keep H&S compliance

Qualifications, skills and experience:
Required

• Regular travel by car to the Theale and Milton Keynes office.
• Aligned to Honda values, who respects and works well with others interacting in an effective way.
• Skilled user of Microsoft Word, Excel, PowerPoint and Outlook.
• Highly motivated, accurate, works well under pressure and has a \'can do\' approach.
• Excellent interpersonal, organisational, verbal, and written communication skills.
• The ability to learn new systems and processes.
• Flexibility and a willingness to learn and manage your own workload.

Desirable

• Evidence of undertaking previous administration work and or work experience in an office environment.

Honda is dedicated to the principle of creating equal opportunities within the workplace for all associates, agency workers, contractors, job applicants and visitors.

Central to this is Honda\'s commitment to be a fair, discrimination free company that accepts the uniqueness and differences of people around the world and adheres to the principle that all people are created equal and we embrace inclusion with our various policies.

This commitment comes directly from the Honda Philosophy and belief that we all work together for a common purpose. Honda recruits, hires, trains and promotes into all levels the most qualified/experienced individuals without regard to race, colour, origin, religion, gender, sexual orientation, age, disability or any other protected characteristic.

Honda