Job Description

Purpose of the Role

We're seeking a versatile Office Administration Assistant to assist with the running of our central management offices located in Midsummer Place, Milton Keynes. Reporting to the Finance & Business Support Manager, the Office Administration Assistant is key to efficiency in our dynamic, fast-paced environment. The Office Administration Assistant will be responsible for; updating calendars and schedules, managing front-of-house duties, obtaining data from our retailers, updating compliance documents,assisting with HR documentation and supporting with ad-hoc administration duties as requested by their line manager.

Key Responsibilities

Front-of-House & Reception: + Greet visitors, manage the process of signing visitors in or out of site.
+ Oversee the customer service inbox; responding to enquiries promptly and professionally.
Administrative Coordination: + Raise purchase orders, liaise with suppliers, and monitor office supplies.
+ Manage calendars, schedule meetings, and coordinate appointments for teams.
+ Maintain office systems with assistance from the Business Support Manager.
+ Process HR documentation.
Data & Reporting: + Collate/transpose data, prepare reports, and communicate with retailers with assistance from the Business Support Manager.
Cross-functional Support: + Assist teams with ad-hoc tasks and project coordination.

Skills, Knowledge and Experience

Minimum required:


2-3 years of office administration experience Proficient in MS Office products such as Excel, Word, Outlook Proactive, high attention to detail and adaptable with a can-do attitude Strong organisational and multi-tasking skills
Advantageous:

Knowledge of the retail industry's back-of-house functions IOSH Managing Safety or equivalent H&S qualification

Working Hours - 30hrs, 9.45am - 4.45pm


Salary - 22,500.00



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Please see our Benefits Booklet for more information.