Job Description

About Us:

J&N Civils Ltd are a South Wales based company with a strong focus on delivering high-quality services within the Utilities sector.

Job Overview:

We are seeking a motivated and detail-oriented Office Administrator to join our dynamic team. This role encompasses a range of responsibilities across HR, fleet management, operations, and Health & Safety. The ideal candidate will possess outstanding written and verbal communication skills, excellent computer and IT skills including proficiency in Excel, and a basic knowledge of QuickBooks would be an advantage.

Key Responsibilities:

Oversee day-to-day office operations, ensuring the workplace is efficient, organized, and welcoming for all staff and visitors. Assist with HR functions, including onboarding new employees, coordinating training sessions, and maintaining personnel records to ensure compliance with company policies. Handle incoming communications, such as phone calls and emails, ensuring timely responses and appropriate follow-up. Manage daily fleet operations, including scheduling maintenance, logging service records, and ensuring compliance with safety regulations. Maintain and organize company documents, files, and records to ensure easy access and compliance with legal requirements. Provide support to senior management with various administrative tasks, ensuring smooth operations across departments. Assist in procurement processes by ordering supplies, tracking inventory, and ensuring timely delivery of materials and equipment.

Requirements:

Proven experience in an office administration role or similar. Outstanding written and verbal communication skills. Excellent computer and IT skills, particularly in Microsoft Excel. Basic knowledge of QuickBooks is a plus. Strong organisational skills with the ability to multitask and prioritise tasks effectively. Attention to detail and a proactive approach to problem-solving. A positive and friendly attitude, with the ability to work well within a team.
Job Type: Full-time

Pay: 20,000.00-30,000.00 per year

Work Location: In person