Job Description

Key ResponsibilitiesAdministrative Support

Manage calendars, schedule meetings, and coordinate appointments. Prepare, edit, and distribute correspondence, reports, and presentations. Maintain organized digital and physical filing systems. Handle incoming calls, emails, and other communications.

Office Operations

Oversee office supply inventory; order and restock materials as needed. Maintain office equipment (printers, copiers, etc.) and coordinate repairs. Assist with onboarding processes for new employees, including documentation and workspace setup. Ensure the office environment remains clean, safe, and welcoming.

Records & Data Management

Enter, update, and manage data across various systems and databases. Maintain internal records, logs, and reports. Assist with document preparation, policy updates, and recordkeeping compliance.

Financial & Administrative Assistance

Process invoices, receipts, and expense reports. Support basic bookkeeping tasks as assigned. Assist with vendor management and service agreements.

Customer & Staff Support

Greet and assist visitors, clients, and team members with professionalism. Provide general support for office events, meetings, and company functions.

QualificationsRequired

High school diploma or equivalent; associate degree preferred. 1-3 years of administrative or office support experience. Proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace. Strong organizational and time-management skills. Excellent written and verbal communication abilities.

Preferred

Experience with office management software or CRM tools. Basic bookkeeping or accounting knowledge.

Key Competencies

Attention to detail Professionalism and discretion Problem-solving skills Ability to multitask and prioritize tasks Strong interpersonal skills
Job Type: Full-time

Pay: 26,000.00-30,000.00 per year

Work Location: In person