Job Description

Overview

We are seeking a highly organised and detail-oriented Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks. This position requires strong organisational skills, proficiency in data entry, and excellent phone etiquette. The Office Administrator will be responsible for maintaining office efficiency and supporting our staff in their daily activities.

Duties

Manage and organise office operations and procedures to ensure efficiency and ensure compliance to company policies. Supervise administrative staff and divide responsibilities to ensure performance Manage agendas/travel arrangements/appointments etc. for the upper management. Manage phone calls and correspondence (e-mail, letters, packages etc.) Support budgeting and bookkeeping procedures Create and update records and databases with personnel, financial and other data Track stocks of office supplies and place orders when necessary Submit timely reports and prepare presentations/proposals as assigned Assist colleagues whenever necessary Preparing documents, letters, reports, presentations and emails to the highest standard of accuracy and presentation. Arranging meetings, circulation information, minute taking and chasing outstanding actions as required. Monitoring and implementing effective admin systems and continually reviewing and updating where necessary. Maintain and regularly update management information systems, e.g Training system etc Liaise with managers on a monthly basis to check for any Social and Health updates reporting to relevant authorities To develop and maintain a good working relationship with external stakeholders, including parents, Social Workers, Case Managers and Commissioners etc To undertake any other task that may be reasonably asked of you by Senior Managers

Skills and experience

Qualifications

- GCSE Grade C or above, or equivalent in English and Math

- High level of numeracy and literacy

Knowledge and Experience

- Proven experience as an

office administrator

, office assistant or relevant role

- Outstanding communication and interpersonal abilities

- Excellent organizational and leadership skills

- Familiarity with office management procedures and basic accounting principles

- Excellent knowledge of MS Office and office management software (ERP etc.)

- Experience of working in a busy office and able to present a professional approach

- Knowledge and understanding of health setting (desirable)

- Logical and methodical in approach to work, and ability to work on own initiative.

- Ability to multi-task and organise/prioritise workload

- Willingness to acquire/improve skills

Skills and Abilities

- Excellent oral and written communication skills, and ability to communicate clearly and effectively face-to-face and on the telephone

- Ability to communicate with a variety of groups, e.g. young people, young adults, parents, staff, external Agencies,

- Excellent organisational and administrative skills

- Able to prioritise, manage workload and delegate appropriately

- Able to work as part of a team and to work independently, using own initiative

Qualities

- Conscientious with good attention to detail

- Positive attitude towards diversity in general and specifically towards the rights, independence, inclusion and choice for young adults with complex needs

- Self-motivated with a positive attitude and approach and a good sense of humour

- Able to work well under pressure

- Smart and tidy appearance

Working Hours

- 37.5 hours per week

- 5 days office based - 08:45hrs - 17.00hrs

Job Type: Full-time

Pay: 25,000.00-25,350.00 per year

Benefits:

Company pension Free parking On-site parking
Education:

GCSE or equivalent (preferred)
Experience:

Customer service: 1 year (preferred) Administrative experience: 1 year (preferred)
Language:

English (required)
Licence/Certification:

Driving Licence (preferred)
Work Location: In person

Reference ID: ARIS ADMIN
Expected start date: 08/12/2025