Job Description

Overview

We are seeking a highly organised and detail-oriented Office Administrator to join our team. This role is vital in ensuring the smooth operation of daily administrative tasks and supporting various departments within the organisation. The successful candidate will possess strong computer skills, excellent communication abilities, and a proactive approach to problem-solving. This paid position offers an excellent opportunity for individuals with prior office experience to develop their skills in a professional environment.

Duties

Manage incoming calls with professional phone etiquette, directing enquiries appropriately Organise and maintain filing systems, both digital and physical, ensuring easy retrieval of information Perform data entry tasks accurately using Microsoft Office and bespoke CRM applications Assist with the credit control ensuring outstanding sales ledger accounts are up to date. This will include phone contact with the client and pro active escalation to ensure cash flow. Prepare correspondence, reports, and presentations as required Utilise Xero for basic book keeping and invoicing tasks Support the sales and artwork team with administrative projects, including document preparation and record keeping Handle mail distribution and manage office supplies inventory to ensure operational efficiency

Requirements

Proven office experience or administrative background Strong computer literacy, including proficiency in Microsoft Office (Word, Excel, PowerPoint) Experience with Xero or similar accounting software is desirable Excellent organisational skills with the ability to prioritise tasks effectively Good typing speed and accuracy for data entry tasks Demonstrated professionalism with good phone etiquette and communication skills Clerical experience that highlights attention to detail and reliability Ability to work independently as well as part of a team in a fast-paced environment
This role is ideal for motivated individuals seeking to utilise their administrative expertise while contributing to organisational success. We are a 34 year established publisher with a proud record of staff retention. This position is ideal for a proven team player or graduate wishing to embark on a reliable and sustainable employer.

Job Type: Full-time

Pay: 12.50-14.50 per hour

Expected hours: 37.5 per week

Work Location: In person