Job Description

Office Coordinator - Koolspark Building Services Ltd

Office Based in Blaydon Full-time / Part-time Position

About Us:

Koolspark Building Services Ltd is a growing electrical and air conditioning contractor, delivering high-quality workmanship and reliable service across residential, commercial, and industrial projects. We're looking for a proactive and organised Office Coordinator to help keep our operations running smoothly behind the scenes.

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The Role:

As our Office Coordinator, you'll be the central point of contact for the team, clients, and suppliers -- ensuring the smooth day-to-day running of the office and supporting management with admin, scheduling, and system processes.

Key Responsibilities:

Coordinate daily office operations and manage communication between teams Schedule engineers, jobs, and site visits efficiently Handle client calls, emails, and general enquiries Prepare invoices, purchase orders, and basic reports Maintain accurate records and filing systems (digital and paper) Assist with health & safety documentation and compliance tracking Order materials and monitor stock levels Support the management team with ad-hoc admin duties Assist in the implementation and rollout of the new Simpro business management system, including data entry, process setup, and staff support during the transition
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About You:

Strong organisational and multitasking skills Excellent communication and customer service skills Proficient with Microsoft Office and general admin software Experience with or exposure to job management systems (e.g. Simpro, ServiceM8, Tradify) is an advantage Experience in the construction, electrical, or service industry (preferred but not essential) A proactive attitude with attention to detail Ability to work independently and as part of a team
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What We Offer:

Competitive salary (based on experience) Supportive and friendly work environment Opportunities for professional growth and training Flexible working hours (where possible) Free parking and on-site facilities
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How to Apply:

Send your CV and a short cover letter to info@koolsparkbuildingservices.co.uk

Or give us a call on :- 07545 197780

Job Types: Full-time, Part-time

Pay: 9,360.00-28,000.00 per year

Expected hours: 15 - 40 per week

Benefits:

Company pension Flexitime On-site parking
Work Location: In person

Application deadline: 03/11/2025
Expected start date: 24/11/2025