Job Description

Office Administrator

Location:

Buckie, Moray

Hours:

Monday to Friday, 08:00 hrs - 16:00 hrs

Due to expansion we have a new position available. You have the opportunity to join a leading manufacturing company with a commitment to quality and sustainability. A family-owned business that prides itself on efficient operations, we are not just a team, but a family, dedicated to quality and tradition. Offering a supportive environment where your work truly matters.

Role Overview:

We are seeking an organised and dynamic Office Administrator to support the daily operations of a busy manufacturing company. This role involves a wide range of administrative duties including managing communications, handling paperwork for shipments, maintaining financial records, and supporting the team with various tasks to ensure smooth and efficient office function.

Key Responsibilities:

Daily Operations

: Handle phone calls and email enquiries, create customer order sheets and pallet labels, manage export bookings and accompanying paperwork, and maintain transport schedules.

Financial Administration

: Produce invoices, input supplier invoices into Xero, manage customer accounts, and match banking payments.

Weekly Duties

: Process wages, order shop stock, manage product intake tally, pay invoices, and maintain workplace tidiness.

Monthly Tasks

: Manage date coding for dispatch, bill management for labour and sales, handle supplier declarations, and conduct bank reconciliations for multiple currencies.

Quarterly and Annual Responsibilities

: Manage VAT submissions, attestation renewals, and ensure timely corporate tax payments and financial year-end documentation.

Qualifications and Skills:

Proven experience in office administration or a similar role, preferably in the food manufacturing industry.

Strong organisational and multitasking abilities.

Excellent communication skills and proficiency in managing emails and telephone enquiries.

Familiarity with financial software, preferably Xero, and proficiency in MS Office.

Ability to handle various financial tasks including invoicing and bank reconciliations.

Detail-oriented with strong analytical skills.

A proactive approach to problem-solving and the ability to work independently.

A valid driving licence is desirable.

What We Offer:

Be a part of a passionate team in a thriving industry

Enjoy a fulfilling role with diverse responsibilities

Work in a friendly, family-oriented atmosphere

How to Apply:

Please send your CV and a cover letter detailing your experience and suitability for the role.

Job Types: Full-time, Permanent

Pay: From 26,800.00 per year

Benefits:

Company pension Discounted or free food Employee discount Free parking On-site parking
Schedule:

8 hour shift Day shift Monday to Friday
Experience:

Customer service: 1 year (preferred) Administrative: 1 year (preferred)
Work Location: In person

Reference ID: ADMIN