Job Description

Job Overview

We are seeking a highly organized and proactive Office Administrator to ensure efficient office operations and maintain a structured document control system. This role combines general administrative support with a structured document control function. The ideal candidate will have excellent organizational skills, a strong eye for detail, and a commitment to accuracy--essential for supporting a fast-paced MEP design team and ensuring document integrity across multiple projects.

Key Responsibilities

Office Administration

Provide day-to-day administrative support to engineering and management teams Handle incoming calls, emails, and correspondence with professionalism Coordinate meetings and appointments Maintain office supplies and ensure operational efficiency Ensure accuracy and consistency in internal documentation and communication

Document Control

Ensure all documents are properly reviewed, approved, and archived Monitor and track document submissions, revisions, and deadlines Liaise with engineers, clients, and contractors to ensure correct document distribution Ensure all document formats, naming conventions, and filing systems meet company standards

Key Skills & Requirements

Experience in office administration and/or document control Strong attention to detail and high level of accuracy in managing files and records Excellent organizational and time management skills Proficiency in Microsoft Office (Excel, Word, Outlook) and document management tools (not essential as training is provided) Clear and professional communication skills, both written and verbal Ability to handle confidential information with discretion Self-motivated and capable of working independently with minimal supervision

What We Offer

Flexible part-time hours, Monday to Friday - preferably 5 hours over 4 days (perfect for school hours!) A collaborative and supportive work environment Opportunity to contribute to meaningful building and infrastructure projects Competitive hourly rate
Job Types: Part-time, Permanent

Pay: 14,000.00-15,000.00 per year

Expected hours: 20 per week

Benefits:

Company events Company pension Cycle to work scheme Private medical insurance
Ability to commute/relocate:

City of Leicester LE1 6UP: reliably commute or plan to relocate before starting work (required)
Experience:

Administrative: 1 year (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person