Job Description

HF Group is one of the UK's leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business.
Our head office is in Glasgow with offices in Edinburgh, Manchester, Belfast and Aberdeen, providing services to clients across both the public and private sectors throughout the UK.
About The Role:
As part of our continued growth, we're searching for detail-oriented and proactive Office Administrator to support our HR, HSE and Back Office functions. This role is vital in ensuring compliance, efficient administrative support and the smooth coordination of both HR and HSE processes within the business. This is a fantastic opportunity to work on a diverse range of admin tasks in a supportive and safety-focused environment.
Key Responsibilities include but are not limited to:
Human Resources (HR):

• Maintain accurate employee records and HR databases
• Assist with recruitment (invite to interview, regret letters etc), onboarding, and induction processes
• Coordinate staff training requests, training agreements etc
• Carry out employment checks (PVG/MOD applications)

Health, Safety & Environment (HSE):

• Maintain HSE documentation (risk/DSE assessments etc)
• Organise safety training and toolbox talks for employees
• Promote a culture of safety awareness across all departments

Office:

• Support back-office departments with communications, correspondence, phone calls, invoicing etc
• Act as first point of contact for visitors and clients
• Provide any other admin support as required

About you:
Requirements

• Certification in Business Administration or related field
• Proven experience in an administrative role
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to work under pressure in a fast-paced environment
• Attention to detail, confidentiality, and strong organisational skills

What We Offer:

• Competitive Salary
• 32 Days Holiday (inclusive of bank)
• Private Medical Care
• Critical Illness Cover
• Death In Service Scheme
• Perkbox Subscriptions
• Hybrid Working (following completion of probation period)

Additional Information:
Applications close on Friday, 24th October.
HF Group is an equal opportunity employer, committed to fostering a diverse and inclusive workplace.
Please click the APPLY button to send your CV and Cover Letter for this role.
Candidates with the experience or relevant job titles of; Administrator, Office Administration Assistant, Education Administrator, HR Office Administrator, HR Assistant, Office Coordinator, Business Administrator, Office Assistant, Office Coordinator may also be considered for this role.
How can we help?
If you have any questions and you would rather chat to a member of our team please email or call us about this role.
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