Job Description

My client, a local boarding school, is looking to recruit a permanent Administrator to join their general office. You will be managing the schools transport offering.

The role is TERM TIME ONLY, 35 hours per week from 9am to 5pm with 4 weeks outside of school terms working 9am to 3pm.

Duties include:

Manage the transport process and liaise with the Sports department.

Cover for Reception as required and register pupils daily am and pm.

Assist with Pre-Prep admin.

Assist with the reporting process.

Assist with management of administration of the school calendar.

Assist with the PCC department.

Take minutes for delegated school meetings.

File, archive and maintain digital and hard copy records.

Check emails and action accordingly.

Organise the appraisal schedule and collate paperwork.

Collate weekly exeat figures and advise catering and Director of Boarding of numbers.

Produce and maintain pupil supper register and issue to accounts for billing.

Update and maintain records on iSAMS, SOCS and the Parent Portal.

Use iSAMS, SOCS and Clarion Call to communicate with parents.

Assist with the organisation and administration of school events.

Provide administrative support to the Deputy Heads as required.

Manage post and maintain the franking machine and supplies.

Photocopy, laminate, bind, produce booklets and documents for staff as requested.

Maintain photocopiers - General Office, Staff Room, Maths Dept., LDC. Order supplies and record/submit monthly usage figures.

Order stationery and maintain stocks.

Complete the Risk Assessment for the General Office.

Assist with the training of any new General Office/Reception staff.

Any other duties your line managers sees fit, provided they are appropriate to the role of Office Administrator.

PERSONAL SPECIFICATION

The Office Administrator needs to have:

the ability to be adaptable and flexible

excellent communication skills

the ability to prioritise work and be proactive

excellent attention to detail

be confident and proficient in Excel

A DBS check and references will be required, both of which will be carried out by the school.

Job Types: Full-time, Part-time, Permanent

Pay: 18,117.13 per year

Expected hours: No more than 35 per week

Work Location: In person