Job Description

Reports to the SHEQ Manager

Salary - 24-26k depending on experience

Job Scope

To provide administrative input into the development and management of the GSS SHEQ (Safety, Health, Environmental & Quality systems) consistent with those of GSS and our clients.

Working within the SHEQ department alongside the SHEQ Manager you will help support the Project department to prepare SHEQ documentation and equipment allocation.

Coordinating Temporary Works between projects, design, site teams and the client.

Needs to Have: (Training can be provided)

Basic H&S qualification leading to an IOSH accreditation Ideally educated to NVQ3 or equivalent (General Admin) Temporary Works Coordinator training desirable Broad basic knowledge of H&S in Construction Broad basic knowledge of Sub-Station Plant & Equipment Knowledge of potential hazards within the construction environment. Advanced IT skills Proven proficiency in IT skills specifically Microsoft Office Experience in dealing with SHEQ and other external regulatory bodies desirable Knowledge of ISO9001, ISO14001 & ISO45001 management systems advantageous Knowledge and understanding within the Electrical industry and working with various DNOs desirable Experience in Project Management advantageous Good communication skills including a good telephone manner, tact and diplomacy Ability to analyse information and to communicate it in a straightforward manner Ability to organise and plan. Deadline Management Good technical aptitude

Needs to Do:

Providing support using full Microsoft packages as applicable to general Admin mainly Excel, Word & PowerPoint. Preparation of Reports/Statistical Data and distribution of same. Allocated work to be completed to a high standard of accuracy and within designated timescales Coordinate/manage Temporary Works across Company Projects Compile and maintain a method of filing documents both electronically and hard copy. Interface with all Company Dept as required Effectively handle and respond to telephone queries. Carrying out administrative duties as and when required Attend Client SHE Forums/meetings if and when required Prepare and organise documents etc for our clients and address actions Manage the GSS action log Help with liaising with Project and Site Managers for site SHEQ allocation Chase monthly reports Keeping abreast of all day-to-day emails and query Monitoring various Company logs in particular the ISO log Liaise with Project Managers and update the subcontractor's performance review and approval log Remain up to date with all company policies and procedures, industry legislation and guidance applicable to your subject field. Answer/Assist with any SHEQ queries or issues GSS staff have by liaising with the GSS SHEQ Manager Assist in preparing SHEQ documents for Projects Assist in updating Office SHEQ plans if/when required Assist with SHEQ Pre-Qualification documents for Clients/Tenders Assist in communication/distribution of Safety notices/AFR Results throughout the Company. Assist in creating and distributing Learning Points when required Assist with the preparation of Training including training packs Assist in the revision of documents as requested by project team & ensure all revised documents are distributed accordingly and archive old versions Assist in the management of the GSS tools and equipment log i.e. inspections and calibration

Needs to Be:

Able to work on own initiative, be resourceful & have excellent problem-solving skills Excellent communicator with presentation skills with an ability to build strong relationships at all levels Analytical with good planning and organisational skills Adaptable and able to respond to change. Self-starter capable of meeting tight deadlines High personal integrity Actively involved Innovative & Creative thinker Knowledgeable Good analysis and report preparation Highly organised and good forward thinker Ability to perform consistently under pressure Highly confidential Passionate about the need to deliver SHEQ compliance Strong communicator (verbal and written) A strong team player Good time manager - able to manage multiple deadlines Good at juggling tasks and prioritising Good attention to detail
Job Types: Full-time, Part-time, Permanent

Pay: 24,000.00-26,000.00 per year

Expected hours: 30 - 37.5 per week

Benefits:

Additional leave Bereavement leave Casual dress Company pension Cycle to work scheme Employee discount Flexitime Free parking Gym membership Health & wellbeing programme On-site parking Private dental insurance Private medical insurance Sick pay
Application question(s):

Available for interview between 4th -15th August 2025 (state best days/times)?
Experience:

Administrative: 2 years (required)
Location:

GB NE31 2EX (required)
Work Location: In person

Application deadline: 31/07/2025
Expected start date: 06/10/2025