Job Description

Job Title Office Administrator
Location Lowestoft
Salary from 24,000, up to 10% bonus and health cover
Help us create a better future, quicker
The administrator will support the smooth running of site operations through the provision of a professional and effective office coordination and administrative service to staff and visitors to the site.
What you'll be doing
You will be responsible for the following:
Security

• First point of contact for visitors

• Security pass applications

• Implement Site Access Procedure

Site Inductions

• Coordinate site induction access for visitors and new employees/Contractors

Building

• Key Control (lockers, building)

• Building fire alarm tests, maintain records and fire marshal equipment (with HSEQC Manager support)

• Cleaners - maintain communication with Contracting company

• Ensure site visitors are welcomed on site, follow agreed signing-in procedures and are provided with general site safety information

• Ensure safe operation of the site office and the timely rectification of any issues identified in consultation with SP Business Services function

• Receive deliveries (for office use/equipment only) - refer further deliveries to Warehouse Coordinator

SMA Contractor Support

• Guest wi-fi access requests

• Locker allocation

• Site access pass requests

EAONE Email Inbox

• Monitor Site Admin Inbox - forward emails to relevant departments

Document Control

• Liaise with SPR document control department to obtain document numbers for file storage system (FILENET)

• Assisting O&M team with formatting procedures and forms

• Check procedures for corporate formatting compliance ie. use of correct templates, prior to going live

Stationery

• Ordering and distributing stationery from Corporate supplier

Planner

• Annual leave entries

• Training booking entries

What you'll bring

• Proven track record in providing secretarial / administrative support

• General office duties (electronic filing, word processing, responding to queries etc)

• Working in a commercial environment

• Microsoft Excel spreadsheets - creation, input and maintenance

• Experience with SAP software or similar

• Previous experience working in the offshore wind industry or similar

What's in it for you
As well as a competitive salary which is reviewed annually, you can also enjoy a number of other benefits. With our pension scheme, we'll double match your contribution up to a company contribution of 10%.
At ScottishPower, we believe it's the little things we do in life that make a big difference. From helping you look after your family's wellbeing, save for your future and take personal steps for climate action - our benefits are designed to help you do just that - so that you have everything you need to take care of your world - today and tomorrow. That's why our benefits include:

• 36 days annual leave

• Holiday Purchase - perfect your work/life balance with extra annual leave

• Share Schemes

• Payroll Giving and Charity Matched Funding

• Technology Vouchers - save more and spread the cost of your technology purchases

• Electric Vehicle Schemes - to help you transition to green/clean driving

• Cycle to Work scheme and Public Transport Season Ticket Loans

• Healthcare benefit options including: Dental Insurance, Private Medical Insurance, Health Cash Plan and annual Health Assessments

• Life Assurance (4x salary)

• Access to Savesmart financial wellbeing support

• Plus shopping, leisure, restaurant and gym discounts, and unique employee deals on travel insurance and more

Why ScottishPower
ScottishPower is part of the Iberdrola Group, one of the world's largest integrated utility companies and a world leader in wind energy. With a commitment to generate all of our energy from renewable resources and a drive to create the energy infrastructure of the future, we're at the forefront of the journey to Net Zero and investing over 6m every working day to make this happen. With diverse opportunities across our businesses and a commitment to invest in our own internal talent, ScottishPower can offer people real career opportunities that meet personal and professional goals, in a global organisation.
Inclusion, diversity, and a social purpose are at the heart of everything we do. Together with our values, they bring us together into a stronger, more sustainable business with direct links to the communities we serve. It takes all kinds of people to build a large-scale business like ours, so whatever your background, you'll fit right in.
ScottishPower is committed to providing reasonable support or adjustments in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to .
Mobility
Please note that any applicant who is not a citizen of the country of the vacancy will be subject to compliance with the applicable immigration requirements to legally work in that country. If/when required, the Company will support the employee with the necessary Immigration requirements.
IMPORTANT
Advert will close at 23:59 GMT the day before Job Posting End Date below October-4-2025

Skills Required