Office Administrator (maternity Cover For A Period Of Up To 12 16 Months)
Job Description
We are looking for an experienced office administrator to join our team for maternity cover. An interesting, diverse and varied role working in a busy office auction house environment.
Duties will include but not be limited to:
- Dealing with general client enquiries and requests, in person, on the telephone and on email.
- Co-ordinating a busy office, liaising with the directors and saleroom team.
- Undertaking all aspects of auction and office administration.
- Generating and processing client accounts, taking payments and undertaking daily reconciliations.
- Undertaking pre and post sale auction checks and stock control.
- Preparing and processing paperwork for collections and deliveries.
- Calculating client charges.
- Audiotyping, inputting lot information for auction catalogues and valuations.
- Generating invoices using Xero.
- Compiling online auction catalogues, responsibility for co-ordinating the lots, images and text.
- Assisting with taking photos of goods for auction and editing images when required.
- Assisting with processing goods for auction including writing receipts, listing, numbering and organising clients property when required.
- Moving and handling of goods both pre and post-sale to include furniture, rugs, paintings, glass, ceramics, jewellery etc. when required.
- Updating the website and mailing lists.
Essential Skills
A proven experience of undertaking a comparable administrative office based role, ideally for 2+ years
Strong communication and organizational skills, be able to multi-task, work to strict deadlines a have a high level of attention to detail.
Excellent IT skills, experience of using Microsoft Office, good keyboard skills.
Experience of handling sensitive client information.
Enjoy working independently and as part of a small team in a busy office environment.
Desired Skills
Experience of audio typing
Experience of Xero
Experience of taking digital images and using photo and image manipulation software.
Flexibility with working hours, starting early and working late around auction dates if required.
Have an interest in auctions and an understanding of auction house procedures.
Two references will be required. Successful applicants will be contacted to attend an interview.
Please email Claire Burns with a covering email and CV claire.burns@lindsayburns.co.uk
Job Type: Full-time
Pay: 25,000.00 per year
Benefits:
On-site parking
Schedule:
Monday to Friday
Language:
English (preferred)
Work Location: In person
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Job Detail
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Job IdJD3299162
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationPerth, SCT, GB, United Kingdom
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EducationNot mentioned