Job Description

We are seeking a highly organised and detail-oriented Office Administrator to join our team. The successful candidate will provide general administrative support across HR and office functions, maintaining systems, records, and coordination activities to support day-to-day operations.

Duties:

Maintain HR systems, employee records, and documentation. Process leaves, absence, and employee data changes. Coordinate recruitment administration and job postings. Set up new starters on internal systems. Maintain time and attendance systems and user access. Review timesheets and resolve basic discrepancies. Produce attendance reports for payroll. Maintain apprentice and training records. Coordinate training bookings and reviews. Track certification and compliance expiry dates. Maintain personnel files and HR documentation. Prepare routine HR and audit reports. Provide administrative support to HR processes. Maintain IMS documentation and records, supporting audits and certification requirements. Coordinate document updates and version control. Coordinate award applications and supporting documentation for submissions. Support the maintenance of the Company website content and updates. Support social media campaigns. Maintain fleet records and vehicle allocation. Manage fuel cards and usage reporting. Coordinate toll accounts and fleet administration systems. Maintain insurance records and renewals. Coordinate fleet, office and professional insurances. Maintain company registrations and licences, tracking renewals and deadlines. Support internal events and company communications. Provide ad-hoc administrative support as required.

Person Criteria:

Essential

Proven experience in a general administrative or office support role Strong organisational skills with the ability to manage multiple tasks and deadlines. High level of accuracy and attention to detail Confident using IT systems, databases and Microsoft Office (Word, Excel, Outlook) Strong written and verbal communication skills Ability to handle confidential and sensitive information professionally. Self-motivated with the ability to work independently and as part of a team. Flexible and adaptable in a changing work environment
Desirable

Previous experience providing HR, payroll or compliance administration support. Experience maintaining records for audits, certifications or regulatory compliance. Exposure to recruitment, onboarding or training administration Experience supporting websites, social media or internal communications.

Benefits:

Competitive compensation 30 days annual leave (inclusive of bank holidays) Company Pension Active Social Calendar Opportunities for growth and development

Location:

Newry HQ (on-site)

Job Type:

Permanent

Hours of Work:

Full-time and part-time contracts available

Full-time: Monday to Friday, 38.5 hours per week Part-time: Hours by agreement
Job Types: Full-time, Part-time, Permanent

Expected hours: 28 - 40 per week

Work Location: In person