Job Description

Why join Malcolm Hughes?

Malcolm Hughes are a leading land surveying company specialising in topographic, measured building, and utility surveys. With a strong reputation for precision, reliability, and professionalism, we support a wide range of clients across construction, engineering, and property sectors.

The Role:

We have an opportunity for an Office Administrator to join our team.

Reporting to the Operations Director you will be responsible for:


Providing administrative support to the directors, surveyors, and wider team Managing incoming calls, emails, and correspondence Maintaining accurate records of projects, logging enquires and managing initial project administration. Raising purchase orders, invoices, and track job costs where required Coordinating team schedules, meetings, and office logistics Ensuring compliance with health & safety and company procedures Welcoming visitors and act as the first point of contact for clients Conducting desktop utility searches to support survey planning Arranging travel and accommodation (flights, ferries, trains, hotels) for surveyors working away Managing company expense and reconcile monthly statements Completing new supplier onboarding forms and maintain electronic/online portals Coordinating training for surveyors as required Scheduling and overseeing general office maintenance (e.g., plumbing, electrical, roofing)

About you

Do you:

Have previous experience in an administrative or office coordinator role? Have excellent communication and organisational skills? Have strong IT skills, particularly Microsoft Office (Excel, Word, Outlook)? Have experience in construction, engineering, or surveying environments? desirable but not essential
* Have a proactive, can-do attitude and willingness to learn?