Job Description

Office Administrator- Electrical Contracting Company

Location: Rainworth, Mansfield
Part-Time | Permanent
Salary: Exceeds National Minimum Wage

Full job description

Southwell Electrical Services are pleased to announce a new part - time permanent position has opened up due to continual growth in the business. We are seeking a proactive and organised Business Administrator to support our office team, engineers and management as we continue to expand.

This role is ideally suited to someone with previous office experience and a good understanding of the electrical or construction industry, although this sector knowledge is not essential. The successful candidate will play a key part in helping the business run efficiently by supporting the People Operations Manager, Directors, and engineering team.

Job Title:

Office Administrator

Reports To:

People Operations Manager

Hours:

Part-time, minimum 15 hours per week (flexible where possible) Working in the office on Mondays is essential.

Contract Type:

Permanent

Location:

Southwell Electrical Services Office

Key Responsibilities

Administrative & Office Support

Overseeing general office administration and ensuring smooth day-to-day operations Managing incoming and outgoing correspondence, emails, and phone calls professionally Maintaining organised filing systems--both digital and physical

Operational Support

Coordinating engineers' schedules, job bookings, and relevant project documentation Assisting in preparing work packs, certificates, RAMS, and related documentation Liaising with clients, suppliers, and subcontractors as required Ensuring health & safety documentation and compliance records are kept up to date

Finance & Records

Processing invoices, purchase orders, and supporting accounts administration Maintaining accurate supplier and client records Updating internal systems and ensuring data accuracy

Procurement & Stock

Ordering office and site supplies Monitoring stock levels and assisting with equipment and consumables management

People & HR Support

Supporting HR tasks including managing timesheets, holidays, and training records Supporting the People Operations Manager with documentation and internal communications

Requirements

Essential

Previous experience in an administrative role Strong organisational and multitasking skills Confident using Microsoft Office applications (Outlook, Excel, Word) Experience using accounting software (Xero preferred) Excellent written and verbal communication skills Ability to work independently and handle varied responsibilities Demonstrates accuracy, professionalism, and attention to detail Must be available to work in the office every Monday

Desirable

Experience in the electrical, construction, or engineering industry Knowledge of job management systems or field-service software Basic understanding of purchase orders, quotes, or invoicing processes

What We Offer

Competitive salary based on experience Workplace pension scheme Flexible working hours where possible (minimum 15 hours per week) Supportive team environment within a growing local business
Job Types: Part-time, Permanent

Pay: From 13.00 per hour

Expected hours: 15 per week

Benefits:

Company pension Flexitime On-site parking
Work Location: In person