Job Description

Job Title:

Office Administrator

Location:

Rye, East Sussex (with flexible working available)

Hours:

Full time (flexible patterns considered)

Salary:

Competitive, dependent on experience

Reports to:

Managing Director

Join the Heart of the Team at Nice Work

Nice Work organises over 150 running events a year across the UK and is home to a busy, friendly team based in Rye, East Sussex. We're looking for an organised, and proactive Office Administrator to support our growing company. This is a hands-on and varied role ideal for someone who thrives on being a hub of activity, and enjoys working across a range of projects.

About the Role

You'll be a self-starter who can work independently but enjoys being part of a team. You'll need to juggle tasks across different departments, stay organised and maintain strong communication. In return, you'll be supported, trained and made to feel part of a close-knit group who are passionate about what we do.

Works closely with:

All office teams including, Directors, Finance, Operations, Marketing, Communications, Fulfilment and NW Supplies.

Key Responsibilities:

General Administration

- Act as the first point of contact for the business, ensuring enquiries are managed professionally and followed up promptly.

- Manage incoming communications, including phone calls, emails, post and couriers.

- Greet visitors and new starters; support with onboarding as needed.

- Maintain office supplies and ensure timely ordering, invoicing and payments.

- Coordinate travel and accommodation for the race team.

- Manage the info@ email account and customer enquiries.

Marketing & Communications

- Assist with social media posts for Nice Work and NW-Supplies.

- Respond to Racecheck reviews post-event.

- Help promote races to running clubs and build relationships with them.

- Support the creation and coordination of email communications to runners.

- Maintain and update event webpages using our in-house CRM.

- Coordinate external listing sites and help book race photographers.

Operational Support

- Assist with van maintenance, paperwork and scheduling servicing.

- Help with packing vans, maintaining stock and organising race pack fulfilment.

- Attend races on weekends occasionally to support event delivery.

- Assist with the recruitment, communication and coordination of volunteers and marshals.

- Track and report on participation trends and help manage reports for partners.

Team Engagement

- Organise in-house staff activities and celebrations.

- Support across departments and assist with ad hoc duties as needed.

Who We're Looking For

- Someone highly organised with excellent written and verbal communication skills.

- Friendly and approachable, with strong interpersonal skills.

- Comfortable working across multiple projects with shifting priorities.

- IT-literate and comfortable learning new systems (full training will be provided).

- Holds a full UK driving licence.

Why Join Nice Work?

- Be part of a small, supportive team making a big impact in the running world.

- Work in a flexible environment where your ideas and contributions matter.

- Get involved in events that inspire people of all ages and abilities.

- Learn and grow within a company that values teamwork and community.

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. Nice Work reserves the right to amend this job description at any time with reasonable notice.

Job Type: Full-time

Pay: 23,065.00-24,434.00 per year

Benefits:

Company pension Employee discount Free parking On-site parking Sick pay
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 23/05/2025
Reference ID: NWOffAdmin