Job Description

Job Overview

We are seeking an organized and proactive Administrator to support our architectural team in managing administrative tasks and ensuring smooth operations. The ideal candidate will have experience working for a design company or possess a strong interest in architecture, design & construction, along with a willingness to develop new skills. Training will be provided.

Duties

Provide administrative support to architects and project managers, including scheduling meetings, managing calendars, and coordinating project timelines. Assist in the preparation of design documents, proposals, and presentations for clients. Maintain and organize project files, ensuring all documentation is up-to-date and easily accessible. Communicate with local planning authorities, book building control visits, and liaise with clients and contractors to facilitate project progress. Handle incoming calls, emails, and inquiries in a professional manner. Support the team in financial administration, including invoicing and tracking project budgets. Use of Xero accounting software would be beneficial. Manage office supplies and equipment, ensuring the workspace is organized and efficient. Experience with social media platforms and design tools such as Canva will be beneficial.

Experience

The successful candidate should possess:

Proven experience in an administrative role, preferably within the architecture or design industry, or a strong interest in pursuing a career in this field. Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software. Familiarity with social media platforms and design tools like Canva is a plus. Excellent written and verbal communication skills. Attention to detail and a proactive approach to problem-solving.
If you are enthusiastic about contributing to a dynamic office environment and possess the necessary skills, we encourage you to apply for this exciting opportunity as an Office Administrator.

Job Type: Part-time

Pay: From 12.50 per hour

Benefits:

Company pension Free parking On-site parking
Language:

English (required)
Work Location: In person