Job Description

JOB DETAILS

---------------

Job reference

REQ01248

Date posted

04/11/2025

Application closing date

18/11/2025

Location

Woking

Salary

27,000 to 29,000 depending on experience

Package

Contractual hours

40

Basis

Full time

Job category/type

Administration

Job description

ABOUT TRAFALGAR ENTERTAINMENT (TE)

Co-founded by Sir Howard Panter and Dame Rosemary Squire in 2017, Trafalgar Entertainment is a premium international live entertainment business focussed on new productions, venue ownership, Performing Arts education, theatre ticketing, the distribution of live-streaming innovative content and the provision of great theatres where people can come together to share in the experience of live entertainment. TE is home to Trafalgar Theatres, The Chiswick Cinema, Trafalgar Theatre Productions, Trafalgar Releasing, Trafalgar Tickets, Stagecoach Performing Arts, Drama Kids/Helen O'Grady Drama Academy, ticketing company London Theatre Direct, Stagedoor, Jonathan Church Theatre Productions, and Imagine Theatre.

We are passionate about entertainment, audiences, and the live experience and we value

Creativity, Collaboration, Excellence

and

Respect.

ABOUT THIS ROLE

To provide efficient and reliable administrative and back-office support to departments, giving high levels of customer service to both internal and external customers.

KEY RESPONSIBILITIES

Deliver dedicated administrative support to Senior Executives, prioritising workload Complete general administration tasks including the typing of documents, Excel data input, filing and photocopying, pulling together reports, taking minutes and diary management Respond to emails in a timely manner and manage e-filing accordingly Support and cover holidays when EAs are on leave Liaise with photocopying companies regarding maintenance and consumables, ensuring enough available for peak times e.g. Stagecoach Conference Coordinate and organise meeting rooms daily, ensuring refreshments and lunches are ordered when required E.g., Senior team meetings / Board meetings, training, organising break, lunch refreshments, checking rooms frequently Cover Reception as necessary, answering the doorbell, dealing with queries in a professional and courteous manner Support the leadership team to organise companywide events and Christmas parties. Help to organise finance and other Woking meetings For key meetings meet and greet visitors as required, making drinks and ensuring they are made to feel welcome Office Equipment Maintenance: Coordinating repairs or maintenance when needed, such as the water cooler (Eden Spring), Printers, Coffee Machine. Supplies Management: Setting up and maintaining monthly/annual purchase orders and managing supplier relationships. This includes: + Weekly fruit box (Woking)
+ Monthly archiving service (Iron Mountain)
+ Monthly cleaning fee (Woking)
+ Water cooler service (Eden Spring)
+ Bathroom supplies not provided by building management
Prepare meeting rooms, clear down and ensure clean and tidy at all times as required including any set-up required relating to IT, projector screen, cables, moveable walls etc. Overall responsibility for the reception and staff areas, including responsibility for the cleanliness and hygiene of the drink areas, ensuring all sundries are fully stocked and milk available and that it remains presentable and professional at all times Monitor visitor pass allocation and ensure process adhered to for the monitoring of allocation and returning of passes, liaising with internal teams, who have external visitors Responsible for stock control and maintenance of the stationery cupboard, ensuring all deliveries put away and cupboard kept tidy, Including sufficient supply of paper always available for each copier Organise post daily, ensuring all post franked and sent on time including the daily collection of post or deliveries from the ground floor reception area Liaise with building management regarding issues, fire drills and other activities that will impact the office Liaise with Senior EA regarding general administrative duties Complete any ad-hoc tasks as required

EXPERIENCE & SKILLS REQUIRED

Excellent written and verbal communication skills Good planning and organisational skills with attention to detail Customer focussed Confident, professional, courteous manner Efficient with an abundance of common sense Must be proficient in Word, Outlook, Excel, Google Able to work on own initiative but also within a team Evidence of transferable related skills

If this sounds like you, we'd love to hear from you. Please submit a CV and Covering Letter as to why you think you are suitable for the role via the Recruitment Portal.



Trafalgar Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from people in groups where we are under-represented, for example people with disabilities, from minority ethnic groups, older returners and people who are neurodivergent.



We are curious, courageous, and ambitious, empowering people to challenge and innovate in pursuit of excellence.