Job Description

Job Advert

Brooklands Museum is looking for an Office Administrator

Are you a highly organized professional who thrives in a varied, fast-paced environment? Brooklands Museum is seeking a proactive

Office Administrator

to provide essential administrative support across all departments, playing a vital role in the smooth day-to-day functioning of our iconic heritage site.


This is an excellent opportunity to work at the heart of Museum operations, supporting colleagues across operations, events, collections, marketing, and commercial teams. You will act as a central coordination point for administrative services, handling everything from meeting coordination and diary management to correspondence, database maintenance, and office management.


Every day brings variety--from scheduling meetings and producing minutes to managing office supplies, coordinating appointments, and liaising with external stakeholders. You'll work with a passionate team committed to preserving and sharing the birthplace of British motorsport and aviation, contributing to an organization that welcomes around 180,000 visitors each year.

Working pattern:

Part time, 25 hours per week, Monday to Friday. Hours can be flexible for the right candidate (office-based only). Some occasional weekend working required (approximately 3 times per year to support large-scale events with time off in lieu provided).

Salary:

13.47 per hour

What you'll be doing:

Scheduling and coordinating meetings, including producing accurate minutes and action logs Managing diaries, appointments, and travel arrangements for senior team members Handling incoming and outgoing correspondence and fielding general museum communications Maintaining databases and spreadsheets with exceptional accuracy Managing office supplies, equipment, and efficient office systems Processing purchase orders and expense claims in liaison with the Finance Department Providing PA support and cover where required across the organization Building positive relationships with colleagues, volunteers, and external stakeholders

What we're looking for:

Proven experience in an administrative or office support role Strong IT skills with demonstrated proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams) Excellent written communication skills with ability to compose professional correspondence Strong organizational skills with ability to prioritize a busy workload and maintain exceptional attention to detail Experience handling confidential information with discretion Positive 'can do' attitude with willingness to be flexible and adapt to changing priorities Exceptional interpersonal skills with calm, professional manner, especially under pressure

How to Apply

Please apply via our recruitment website where you will find the full job description and further information about working at Brooklands Museum. Please submit your

CV and a covering letter

outlining how your experience could help us in this role and how you meet the requirements of the person specification. Keep your covering letter to no more than

two sides of A4

.


The hiring manager will begin reviewing applications from [insert date], and shortlisted candidates will be contacted regarding interviews once suitable applications have been received.

Benefits

We offer a range of benefits to support your lifestyle, including:

Annual leave of 25 days plus Bank Holidays and Christmas Eve off Flexible Bank Holiday policy enabling you to take Bank Holidays when it suits you Flexible working to help balance home and work life 4% employer pension contribution Free onsite parking 20% discount in our onsite cafe and Museum shop Free access to all that Brooklands Museum has to offer Access to our Reward Website, providing discounts for hundreds of shops online and in-store Full access to our online wellbeing hub with 24/7 telephone support, counselling sessions, and expert advice Support from our team of fully trained Mental Health First Aiders * Opportunities for continuous learning and professional development