Job Description

Job Title: Office Assistant
Location: Glasgow, United Kingdom
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We are hiring for an experienced and motivated Office Assistant to oversee our daily activities and support long-term strategies. The main goal of this role is to maximize efficiencies and drive growth to positively impact our employees, customers, and shareholders.
What will you do?To provide business administrative support to Linxon UK team To assist with ensuring the Linxon office/s operate efficiently and smoothly To manage office supplies inventory and place orders as necessary To receive/sort incoming mail & deliveries, and to manage outgoing mail Regularly familiarize and support implementation of office policies & procedures To support as required the Office Manager

Key Areas of Responsibility:
Act as central point of contact for team queries re-directing as required
Responsible for processing of New Starters (not exhaustive)Recording of laptop/IT set up/mobile phone/PPE Arranging equipment collection for new starter Updating of email distribution list Update Leave Management System Liase with hiring manager to ensure new starter has correct access Drafting of new starter announcements

Carry out Office Inductions (not exhaustive)Tour of office or support with Induction and Office pass information Scheduling various department inductions (e.g. HR, Finance, etc.)

Responsible for Off Boarding Leavers (not exhaustive)Arranging for return of Linxon belongings (laptop/mobiles) Updating of email distribution list Update Leave Management System Cancelling company credit cards

Undertake Stock control and re-ordering (not exhaustive)Stationery/ Branding Business cards Sundry supplies

Act as business support for UK offices (not exhaustive)Dealing with post & deliveries for Linxon office Updating of Competency database DBS / RTW records collating for auditing Maintain accurate asset register (IT/Mobiles) Co-ordinate the booking of meeting rooms Local Linxon point of contact for Linxon team PP support when required

Typical KPIsEnsure all new starters are onboarded and receive their IT equipment on time Accurate recording of annual leave DBS checks for team to always be at 100% Have a positive working relationship with suppliers and stakeholders Maintain Annual Leave database Maintain stock records

Other Position-Specific Characteristics:Have a can-do attitude Can work calm under pressure Good attention to detail Can build positive working relationships Pride themselves on providing excellent customer service

Experience Required:Relevant experience in a similar administrative role Excellent organizational skills Excellent verbal and written communication skills Good time management skills Excellent IT literacy - systems ideally Oracle and MS Office Ability to understand and implement business processes Able to prioritize own work schedule/work without direct supervision Systems orientated with a focus on detail

Formal Education and Training Required:Business administration qualification or qualified by experience

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About Linxon:
Shaping energy solutions to empower sustainable connectivity.
We combine Hitachi Energy's deep technological knowledge and Atkins Realis's project management expertise to create a company dedicated to substations - we are Linxon. Linxon's vision is to deliver the best market offering for turnkey substation projects through world-class power technologies and delivering the highest level of competence in managing infrastructure projects.
As a leading engineering company, we help our customers with turnkey substation solutions in the field of power transmission, renewable energy and transportation.
In this role, you will have the opportunity to be part of a new company as it evolves and help shape it for the future. If you like new challenges, have an entrepreneurial spirit and are interested in working with other motivated professionals with expertise in the Substations EPC business, then this is the new opportunity for you.
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Building the infrastructure to power the world - we are Linxon!
Worker Type
Employee
Job Type
RegularAt Linxon, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.