Job Description

Office Coordinator

Location:

Multi-site across South & West Wales

Do you thrive in a dynamic environment, love staying organised, and enjoy being hands-on throughout your workday?

If you're energised by variety and prefer an active role within a fast-paced corporate setting, this could be the perfect fit. As the go-to person who keeps our offices running seamlessly, you'll play a key role in keeping our admin team motivated, our spaces looking sharp, and supporting both our people and clients. Expect a fast-moving, people-focused role where no two days are ever the same.

Redkite Solicitors prides itself on being able to offer a broad range of legal services that are able to meet the diverse needs of its clients. Our firm has been providing legal advice to individuals, families and businesses in our communities since 1898 and we are here for our clients every step of the way. We are a forward-looking, ever-expanding firm and are proud to be an employer of choice for our staff members.

What You'll Be Doing:

People Management & Leadership

Lead and support a team of up to 10 Administration Assistants. Oversee recruitment, interviews, and onboarding of new team members. Carry out 1-1s, probation reviews, and PDRs to drive team development. Manage rotas, flexible working requests, holiday cover, and absence processes. Promote a positive team culture and provide hands-on training across office service functions.

Office & Facilities Management

Carry out physical tasks: setting up furniture, reorganising layouts, preparing collaboration days, supporting events, and facilitating office moves. Liaise with suppliers, manage petty cash, and support departmental requests. Act as the go-to person for all things operational--keeping everything running like clockwork

Health & Safety

Oversee daily, weekly, and monthly H&S checks (including fire alarms, water temperatures, defibrillators, emergency lighting). Deliver fire drills, manage first aid/fire marshal training, and complete risk assessments with follow-ups. Keep safety boards and evacuation plans up to date in each office

IT & Equipment Support

Support new starters with desk setup and IT onboarding. Manage equipment installations--screens, docking stations, phones--and resolve basic kit queries

Projects, Events & Marketing

Coordinate internal events, marketing material distribution, and support firm-wide initiatives. Assist with local marketing activities and manage branded materials and signage.

Reception & Admin Support

Step in to cover reception and admin when needed--ensuring business continuity and top-level client service.

Who We're Looking For:

Physically Capable & Hands-On: This is not just a desk job. You'll be lifting, moving, travelling between offices, and responding quickly to varied requests. Previous Supervisory Experience: if you've managed people and led from the front, we want to hear from you. Full Clean Driving Licence: Travel across our offices in Swansea, Carmarthen, Brecon, and Whitland is required Expenses paid. Energy & Adaptability: Bring initiative, positivity, and the ability to react and respond calmly to whatever the day throws at you.

What is in it for you?

This is a genuinely varied role with real autonomy and the opportunity to make a meaningful impact. You'll be part of a collaborative, down-to-earth team that supports one another across locations. It's a chance to join a growing firm that truly values operational excellence, client service and creating exceptional working environments.

We're committed to creating a supportive, inclusive, and high-performing legal team. You'll be joining colleagues who are not only legally excellent but also commercially astute and down-to-earth. We value trust, boldness, excellence and teamwork -- and we want you to thrive as part of that.

25 days annual leave entitlement Holiday buy and sell scheme Contributions to gym membership Flexible working considerations Career development Redkite rewards scheme

If you're interested in this role please send your CV and covering letter to careers@redkitelaw.co.uk

At Redkite, we are committed to creating a diverse, inclusive, and supportive workplace where everyone is valued. We welcome applicants from all backgrounds, including gender, race, ethnicity, sexual orientation, disability, age, religion, and neurodiversity. We are dedicated to providing reasonable adjustments throughout the recruitment process and beyond to ensure all employees can thrive. We believe that diversity strengthens our team and helps us better serve our clients.

Job Types: Full-time, Permanent

Pay: Up to 28,000.00 per year

Benefits:

Bereavement leave Company events Company pension Free parking Gym membership Referral programme Sick pay
Schedule:

Monday to Friday No weekends
Work Location: In person