Job Description

HRGO Recruitment is delighted to be recruiting for an Office Coordinator for our client, based in Castle Douglas.
This is a fantastic opportunity for a proactive and highly organised individual to take charge of office operations and contribute to our client's ongoing success.
If you have a strong background in office management, payroll processing, credit control, and customer service, we want to hear from you!
Key Responsibilities of the Office Coordinator:

• Oversee daily office operations, ensuring a smooth and efficient working environment.
• Collect and prepare payroll information, ensuring accuracy and timeliness before submitting it to the external payroll provider for processing and payment.
• Handle credit control by managing outstanding balances and ensuring timely payments.
• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
• Coordinate with various departments to support their administrative needs.
• Maintain office supplies, equipment, and facilities to ensure a safe and functional work space.
• Develop and implement office policies and procedures to enhance productivity and efficiency.
• Support HR activity by including onboarding, employee records, and staff communication.
• Organise meetings, events, and schedules for the management team.
• Prepare reports and assist Senior Finance Manager with Management Accounts, including reconciliations and supporting schedules.

Qualifications and Skills:

• Proven experience in office management, payroll, credit control, and customer service.
• Strong organisational and multitasking skills with the ability to prioritise tasks effectively.
• Excellent communication and interpersonal skills.
• Proficiency in office software including Microsoft Office Suite and accounting software.
• Attention to detail and problem-solving abilities.
• Ability to work independently as well as part of a team.
• Discretion and confidentiality in handling sensitive information.

We are interested in hearing from applicants who feel they have the majority of experience we are looking for, but not all elements as full training will be provided. If you're interested in this Office Coordinator position located in Castle Douglas, contact us today!
Commutable from: Castle Douglas, Kirkcudbright, Dalbeattie, Gatehouse of Fleet etc.
Apply with HRGO

Skills Required