Job Description

Our Company

Vestey Foods UK is a fourth-generation family business that operates in the sourcing, development, production and distribution of food products. It provides a wide range of food products for foodservices, retailers, public institutions, wholesalers, and manufacturers in the UK and in Ireland.

Role Purpose

The Office Coordinator will play a key role in ensuring the smooth day-to-day operations of the Godalming office and will support key business functions. This role will support the wider team by managing administrative tasks, coordinating office activities, and maintaining a productive and welcoming work environment.

You'll be the glue that holds things together -- whether it's ensuring health and safety compliance, streamlining communications, or ensuring smooth day-to-day?office?operations. Your attention to detail and ability to juggle multiple responsibilities will be critical to your success.

Main duties / responsibilities

Act as the first point of contact by welcoming visitors, customers, and suppliers with professionalism and warmth, reflecting our values. Manage the maintenance schedule for equipment and facilities and liaise with external service partners to ensure facilities are fully maintained. Ensure office supplies stock levels are maintained. Ensure the standards of meeting rooms and facilities are maintained. Support onboarding and offboarding of employees, including desk setup access arrangements, building tours and equipment retrieval. Assist with organising company events and meetings, and developing promotional materials as required. Carry out general administrative duties as required. Uphold and promote our values in every interaction. Assist with ad-hoc projects and process improvements Carry out health and safety checks, ensuring accurate recording and reporting any issues to the health and safety representative. Attend safety meetings. Ensure strict adherence to health and safety standards within the office. Support the company's Giving Back to Community aspirations by building good relations with charity partners, coordinating events and encouraging participation.

Skills and Experience

Demonstrable experience in an administrative or office support role is essential.

Excellent verbal and written communication skills, with confidence interacting across all business levels. Strong organisational skills with the ability to multitask and prioritise. Proficient in Microsoft Office Suite (Word, Excel, Outlook). A creative outlook and transferable experience of Canva is advantageous. Ability to work independently and as part of a team. Attention to detail and a proactive approach to problem-solving. A team player who thrives in a fast-paced, values-driven environment.

Desirable Attributes

Professional Demeanour: Consistently approaches tasks with professionalism, supporting a collaborative and inclusive workplace culture. Initiative: Proactively seeks to enhance office environment and processes within remit. Attention to Detail: Maintains accuracy and high standards in all administrative duties. Service Orientation: Committed to delivering exemplary service to both internal and external parties. Work Hour Flexibility: Willingness to accommodate adjusted hours to support special projects or company events as needed. Diplomacy: Demonstrate discretion and diplomacy in all interactions whilst always exercising confidentiality.

What we offer:

Salary: 27,000 FTE Hours: Monday to Friday, 10am - 2 pm (20 hours per week) 25 days annual leave, plus bank holidays (pro rata) Employer matched pension to 6% Life Assurance Social Events 1 'Give Back' day each year to volunteer with a charity of your choice.
This job description is intended as a general guide to the scope of the post and may change in line with the needs of the services or at the request of the company.

We appreciate all applications, but please note that only shortlisted candidates will be contacted for interview.

Job Type: Part-time

Expected hours: 20 per week

Benefits:

Company pension On-site parking
Work authorisation:

United Kingdom (required)
Work Location: In person

Reference ID: Office Co-ordinator