Job Description

Office Coordinator & Receptionist - Digital Space

Location: Head Office, Newark, NG24 2AG

Job Type: Full-time, Monday-Friday / Permanent 37.5 hours per week

Responsible to: Group Facilities Manager

Are you a master of organisation with a knack for making people feel welcome? Do you thrive in a bustling environment where every day brings new opportunities?

Digital Space is on the hunt for an

Office Coordinator & Receptionist

to join our facilities team in Newark

We're looking for someone who can juggle numerous tasks with a smile, ensuring our Newark office is a well-oiled machine and a delightful place for everyone.

First Impressions:

You'll be the friendly face greeting our visitors, making sure their experience is top-notch while keeping our site secure. Think of yourself as the welcoming committee. You'll also keep our reception organised and the phones answered with your excellent communication skills.

Facilities & H&S:

You'll be responsible for keeping the office looking spick and span, from communal areas to making sure everything is running smoothly by frequent walkarounds. You'll coordinate paperwork, helping us keep track of expenses, raising purchase orders, and ensuring we're always compliant with H&S and ISO standards. Plus, you'll be helping book hotels and train tickets for Digital Space

Office Expert:

You'll make sure all the essential services like cleaning, maintenance, mail, and even recycling are all fulfilled to high standards. You'll be the stockroom champion, keeping everything from stationery to first aid boxes fully stocked and ready to go. When an unexpected situations arise, you'll be the calm in the storm, tackling urgent issues with grace and escalating when needed. You'll work closely with our Group Facilities Manager to ensure our office is a health and safety haven, always compliant with the latest legislation.

What We're Looking For:

Your Skillset:

Communication - you're a pro at talking to anyone and everyone. Customer service is your passion, and you know how to build amazing relationships. You're a persuasive problem-solver with a knack for diplomacy. You're comfortable with the full Microsoft Office suite

Your Personality Perks:

You're a confident go-getter, self-motivated, and enthusiastic! You're flexible and adaptable, ready for anything a busy day throws your way. You've got an amazing work ethic and are always striving for results. Energetic and passionate, you're always keen to learn and grow. You've got that "can-do" attitude and a proactive approach to solving any challenge.

Additional must haves:

A valid Full UK driving licence. Comfortable with a bit of UK travel and occasionally working some unsocial hours for business needs.
Why You'll Love Being Part of Digital Space:

We're a team that truly lives by our values:

Stand together

- We actively collaborate with our colleagues, customers and partners as ONE team.

Passionate

- We take pride in our company and the quality of our work, and we rise to challenges with proactive solutions.

Accountable

- We deliver on our promises and commitments at pace, owning the outcome and continuously learning.

Customer-first

- We place our internal and external customers, and their priorities, at the heart of everything we do.

Excellence

- We provide the best customer and colleague experience, delivered in a timely and focused manner.
We're all about creating a fair, positive, and productive workplace where everyone feels valued and can thrive. Your health and safety are super important to us, too!

If you're ready to bring your amazing skills and vibrant personality to a role where you can truly make a difference, we can't wait to hear from you!

Job Type: Full-time

Pay: 25,000.00 per year

Benefits:

Bereavement leave Cycle to work scheme Enhanced maternity leave Enhanced paternity leave Free parking Health & wellbeing programme On-site parking Paid volunteer time
Schedule:

Monday to Friday
Application question(s):

What is your current notice period? Please tell us why you would like to work for Digital Space? We are committed to ensuring that the organisation removes any unnecessary barriers to the employment of any individual. We recognise that in order to enable all individuals to compete on equal terms, some people may have additional requirements. If you are subsequently invited for an interview, are there any adjustments required to the recruitment process which would assist you? If so, please give details. By submitting this application, I confirm that the information given in this application is, to the best of my knowledge, correct. I understand that any offer is subject to receipt of satisfactory references, my right to work in the UK and completion of a BPSS check. I fully understand that if subsequently any information given is found to be false or misleading, the company reserves the right to withdraw its offer of employment or cancel any agreement made. I understand that if this is discovered at a later date, I may be dismissed.
Licence/Certification:

Driving Licence (required) right to work (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 10/08/2025
Expected start date: 01/09/2025