Job Description

About Stylish Weddings

We are a dynamic, creative, fast paced company who design and style weddings for our couples and absolutely love what we do! Our mission is to combine beautiful quality products with expert wedding styling and exceptional customer service.

Due to expansion, we are now looking to add an office manager to our team, who will also offer support to our Head Stylist and CEO as an executive assistant.

Job Summary

We're looking to recruit this vital role to support the team and CEO to enable the growth of our business within the wedding industry. This team member will be responsible for liaising directly with the CEO to support with business projects, liaising with the team on the upcoming weddings and liaising with clients, wedding suppliers and venues. Therefore, it is imperative that the candidate has exceptional customer service and excellent time management.

We are happy to consider either full time or part time candidates, but the main office hours of Monday - Friday 0900-1500 will need to be covered.

Main Duties and Responsibilities

Executive Assistant

Liaising directly with the CEO daily to plan company resources accordingly.

Providing support with business projects being undertaken by the CEO

Providing;

o Diary management

o Travel arrangements

o Meeting co-ordination

o External correspondence

o Inputting and filing expenses

o Proof reading client proposals

Office Manager

Stock Management

Ensuring our stock management system is kept up to date with quantities and locations

Purchasing stock cost effectively

Keeping on top of jobs in and out of the business

Finances

Ensuring all receipts are logged onto the expense app

Reconciling receipts against bank statements

Invoicing clients within the strict deadlines for payment

Resources

Ensuring freelance staff members are booked with appropriate notice to ensure smooth running of jobs

Ensure that the fleet of vehicles are maintained and cleaned regularly

Checking through jobs to ensure time is allocated for bespoke pieces to be made ahead of weddings

Administration

Inbox management of the shared inboxes within the business

Ensuring every email has a reply within 24 hours to ensure excellent customer service in the absence of the CEO and lead stylist

Providing support with the implementation and updating of processes and procedures within the business

Managing the showroom calendar to ensure that this is booked efficiently at all times

Experience

- 5 years previous experience in an office environment is essential
- Familiarity with data entry and administrative tasks
- Proficiency in Xero and Hubdoc is advantageous
- Strong organisational skills are essential for this role

Desirable

- Social media management would be advantageous

Job Types: Full-time, Part-time, Permanent

Pay: 15,600.00-29,250.00 per year

Expected hours: 20 - 37.5 per week

Experience:

Administrative: 5 years (preferred)
Work Location: In person