Job Description

Permanent contract
Human Resources
LONDON, GB, EC3R 7LP
Hybrid
RECRUITMENT PROCESS

1. Meeting within 2 to 4 weeks with our hiring officer:

Belen

2. Interview with the manager:

Roshni

3. Possible meet & greet session with the team or a coworker

JOINING THE OVHcloud JOURNEY


OVHcloud values the diversity of the people it hires and supports. For us, diversity means fostering a work environment where individual differences are recognized, appreciated and respected, so as to develop each person's full potential and strengths.

Be free to be yourself!


SUSTAINABLE DEVELOPMENT AT OVHcloud. A DEEP COMMITMENT


Data has a powerful impact on every aspect of our lives. It is also changing the way we think about the world, and its use reflects the kind of society we want to live in.

As a major player in the tech industry, we have been doing everything in our power for over 20 years to reduce our environmental impact through industrial innovation and to guarantee an open cloud #SustainableByDesign



Do you want to contribute to unique projects and build the free cloud together? Let's go!

At OVHcloud, we are driven by the same desire: to build the future together and support the freedom to innovate.



Office Manager Country M/F/X

Within your #OneTeam

The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group's internal policies.

Your main responsibilities :

HR activities Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.) Support newcomers' onboarding and provide them with all the necessary environment for their job Organize meetings for the different teams Ensure Internal Group communications are released and understood within the site Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.) Ensure compliance with the local legal framework Realization of monthly HR reports Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),establish the link between the accounting firm and HR department Control the proper execution of the payroll cycle by the accounting firm Follo up training requests in collaboration with the Training Center Organize internal events in accordance with Group policies (thematic, budget, etc.)

Financial and legal activities

Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.) Guarantee the reliability of our commercial contracts and our website's provisions Manage clients' requests in legal matters and relay to the Group's legal department when needed Manage requests from local authorities Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury Validate customer payments in our internal tools Management of customer refunds Provide budget and forecast reports when required from the different departments Control the proper execution and the respect of deadline of the financial reports Compile monthly accounting reports and liaise with HQ accounting teams Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures
Site Administration

Ensure the application, respect and update of health and safety policies Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one Make the necessary purchases for the good supply of the site (supplies, consumables, etc.) Mail management and control Liaise with other offices, contractors, suppliers and other organizations

Your future impact

In 6 months
Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including finance.



And in 1 year
Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these areas. Facilitate the transition to a new office location.
.

Skills required :

TECHNICAL SKILLS


Excellent administrative and accounting knowledge Execute and control a payroll process Experience in office management Experience in Human Resources management appreciated Good level of English

SOFT SKILLS


Ability to coordinate different teams/departments, team player Client oriented Excellent interpersonal skills Good management of stress, time and priorities Organizational skills * Versatility