Job Description

About Us:

Cineon is a specialist company in immersive technology that leverages eye-tracking for a range of training and therapeutic applications. Our mission is to improve outcomes and enhance human performance across various safety-critical sectors by applying contemporary research findings in psychology and neuroscience. We have developed data-driven tools which utilise in-built eye-tracking to create artificially intelligent Virtual Reality experiences. These ground-breaking solutions enable covert and real-time estimations of emotions, behaviour, and performance. We work with a range of blue-chip companies and large organisations.

The company is based at Exeter Science Park.

The Role:

This is a pivotal role offering variety, autonomy, and the opportunity to work at the heart of a fast-paced, start-up. You will taking ownership of the day-to-day management of our growing office.

Key Responsibilities:

Office & Operations Management

Manage and maintain a well-organised, professional office environment Support onboarding, offboarding and recruitment of staff Undertake invoicing using the Xero platform, including invoice tracking and expense management Project administration (including administration of grant funded projects and associated funding portals) Assist with HR administration, including holiday tracking and personnel records Ensure health & safety compliance and manage general office policies Support light bookkeeping and financial admin, Maintain company records and support Companies House filings and compliance Organise team travel and events, and support a positive, collaborative office culture Coordinate office supplies, equipment and facilities, liaising with vendors and service providers Act as company security controller by undertaking employee vetting and maintaining appropriate records. Maintain confidentiality and handle sensitive information with discretion.
Executive Assistant

Provide high-level administrative support to the CEO, including diary and inbox management, travel arrangements, and meeting coordination Liaise with internal and external stakeholders on behalf of the CEO Organise board meetings and take minutes as required
What We're Looking For:

Proven experience as an Executive Assistant, Office Manager, or in a similar hybrid role Exceptional organisational skills and attention to detail Proficient in Microsoft Office Suite and comfortable with modern tech platforms Excellent communication skills, both written and verbal Proactive, adaptable, and able to work independently Discreet and trustworthy, with a professional demeanour A positive attitude and a sense of humour are essential in our collaborative team culture
Desirable:

Experience within a start-up environment Experience with project management Familiarity with HR processes or financial admin systems such as xero Experience in grant writing and administration (Innovate UK, etc) Understanding of basic compliance procedures and Companies House requirements
What We Offer:

Contract Type: Part-time - 22.5 hours per week Salary of IRO 35,000 per annum Pro Rata A dynamic, innovative working environment Opportunities for personal and professional growth Flexible working options (hybrid working available) A supportive and ambitious team driving real impact 33 days holiday per year pro rata Company pension Modern working environment with good transport links and onsite cafe
How to Apply:
Please send your CV and a short cover letter explaining why you're a great fit for the role to info@cineon.ai

Job Type: Part-time

Pay: 20,000.00-34,000.00 per year

Benefits:

Casual dress Company events Company pension Free parking On-site parking Sick pay
Schedule:

Flexitime Monday to Friday
Ability to commute/relocate:

Exeter, EX5 2FN: reliably commute or plan to relocate before starting work (required)
Education:

Certificate of Higher Education (required)
Work Location: Hybrid remote in Exeter, EX5 2FN

Application deadline: 20/05/2025
Reference ID: OM-01