Job Description

About Us

Keynetics is a dynamic and innovative SME technology company based in the heart of Malvern, a town renowned for its high-tech industries. We specialise in a unique method for storing and accessing keys. We pride ourselves on our collaborative, entrepreneurial spirit and our commitment to making a real impact for our clients. We are a small but rapidly growing team, and the Office Manager is a pivotal role that ensures everything runs smoothly as we continue to expand.

The Role

As our Office Manager, you will be the heart of our operations. We are looking for a proactive, organised, and friendly professional to take charge of the day-to-day running of our Malvern office. This is a wide-ranging role where you will be an indispensable part of the team, responsible for everything from managing our systems to supporting our staff and ensuring a positive, productive work environment.

Key Responsibilities

Administrative Management: Oversee all general administrative tasks, including managing online filing systems, maintaining office supplies, and liaising with external contractors and suppliers. HR and Onboarding Support: Assist with HR administration, including new staff onboarding, holiday tracking, and maintaining employee records, ensuring compliance with company policies. Financial Administration: Work with the finance team to manage and monitor office budgets, track expenditure, and process invoices and expenses. Team Coordination: Serve as a central point of contact for the team, coordinating meetings, company events, and travel arrangements as needed. Facilities and Health & Safety: Ensure the office environment is well-maintained, safe, and fully compliant with all health and safety regulations. Point of Contact: Act as the first point of contact for external visitors, clients, and partners, both in person and over the phone. IT Liaison: Coordinate with our IT support provider to resolve any technical issues and ensure our systems run efficiently.

What We Are Looking For

Experience: Previous experience in an Office Manager, Senior Administrator, or similar role, preferably within an SME environment. Skills: Excellent organisational, time-management, and administrative skills with meticulous attention to detail. Technical Proficiency: Strong IT skills, including proficiency in Microsoft Office Suite and experience with office management software or CRM systems. Communication: Exceptional communication and interpersonal skills, with the ability to build rapport with the team, clients, and suppliers. Proactive Mindset: A self-starter with a problem-solving approach who can anticipate needs and take initiative. Adaptability: The flexibility to manage a diverse workload in a fast-paced and evolving company.

What We Offer

Competitive Salary: A salary ranging from 31,000 to 36,000, commensurate with your experience and a yearly bonus of up to 5,000. Inclusive Culture: A friendly, collaborative, and supportive working environment where your contributions are highly valued. Professional Development: Opportunities for training and growth as the company expands. Work-Life Balance: A full-time role with a focus on creating a healthy and productive work-life balance. Excellent Benefits: Comprehensive benefits package, including pension scheme, and a generous holiday allowance.

Join Our Team!

If you are an experienced and highly organised Office Manager who thrives in a fast-paced tech environment, we would love to hear from you. You will play a crucial role in our success, and your work will have a real impact on our day-to-day operations.

To apply, please send your CV and a brief cover letter explaining why you are the perfect fit for this role to

Job Types: Full-time, Permanent

Pay: 31,000.00-36,000.00 per year

Benefits:

Company pension On-site parking
Work Location: In person