Job Description

Location:

Outskirts of York (new office)

Salary:

Up to 45,000 + annual incremental increases

Contract:

Full-time, permanent

Additional Benefits:

Car allowance (driving licence essential)

About the Role

We are a rapidly growing, cutting-edge neurovascular medical device organisation expanding our presence across the UK and Ireland. Our new office on the outskirts of York will function as a

shipping hub

,

training centre

, and

customer meeting space

.

We are seeking a highly organised, proactive

Office Manager

to take ownership of daily operations and provide crucial administrative, logistical, and regulatory support. This is a varied role suited to someone who wants to grow within the medical devices industry and enjoys operational responsibility.

Key ResponsibilitiesOffice & Operational Management

Oversee daily office operations, including customer areas, training spaces, and logistics zones. Manage all incoming and outgoing goods from Germany, including shipping documentation and customs paperwork. Act as

stock controller for UK & Ireland

, managing inventory, consignment stock, and national expiring stock. Coordinate urgent product delivery when required, including

occasional last-minute travel to hospitals to deliver critical medical device products

.

Financial & Administrative Duties

Process monthly payroll for UK-based employees. Provide general administrative and documentation support.

Regulatory & Tender Support

Assist with national healthcare tenders. Support Regulatory Affairs and maintain the QMS in collaboration with the National Sales Manager.

Event & Travel Coordination

Organise corporate events, conferences, workshops, and training sessions. Book travel and accommodation for customers and employees. Support planning and logistics for internal and external events.

Training & Development

Receive mentoring and training in neurovascular medical devices. Participate in product, regulatory, and operational training. Visit our German headquarters for onboarding or continued development.

About You

We are looking for someone who:

Is highly organised, reliable, and comfortable managing diverse responsibilities. Communicates professionally with customers, teams, and external partners. Has experience in office management, logistics, or stock control (experience in regulated sectors beneficial). Operates well in a fast-paced, growing business environment.

Holds a full driving licence (essential)

and is able to

travel occasionally at short notice to hospitals to deliver urgently required products

.

Benefits

Salary up to 45,000

with annual incremental increases

Car allowance

Excellent pension scheme

Private healthcare

, including

free dental cover

Annual bonus programme

Travel opportunities, including visits to headquarters in Germany Company social events at least twice a year Strong development prospects in a rapidly expanding medical device business
Job Types: Full-time, Permanent

Pay: 37,500.00-45,000.00 per year

Benefits:

Company events Company pension Employee mentoring programme Health & wellbeing programme Private dental insurance Private medical insurance
Application question(s):

Do you have a driving licence?
Willingness to travel:

25% (required)
Work Location: In person