Job Description

Company description

NanoSyrinx is an award-winning synthetic biology company focused on a novel targeted drug delivery technology with the vision of fundamentally revolutionising how biological medicines are delivered into cells. To do this, we are leveraging one of nature's own elegant solutions: naturally occurring, bacterial protein 'nanosyringes', capable of encapsulating and delivering therapeutic payloads in a cell specific manner, with nano-scale precision.

As a discovery stage, seed-funded company, now is the perfect opportunity to join the growing NanoSyrinx family! You will be joining us at a pivotal time, with the chance to have a large impact on how the company and its technology develops toward future applications.

The company leadership team includes Dr. Joe Healey, the CEO and co-founder of the company, who conducted his PhD research on the technology in the lab of Prof. Nick Waterfield (co-founder) at the University of Warwick Medical School, Dr. James Lapworth, Chief Business Officer, who joined from Warwick Innovations, the technology transfer office of the University of Warwick and Dr. Marie McAvoy, Chief Scientific Officer, who has a wealth of experience on vaccines, biopharmaceuticals and cell and gene therapies gained from working in biotech and pharma companies.

ABOUT THE TEAM

You will be joining a full-time team of 17, including 13 scientists plus the office and leadership team. While each role has distinct responsibilities and technical remits, you are first and foremost joining a team, and we are looking for candidates who are excited to work collaboratively and flexibly as part of a close-knit and friendly group, with initiative, toward a common goal.

The company operates labs on the University of Warwick site and the normal place of work will be our offices on the University campus or adjoining Science Park from time to time.

ROLE MISSIONS

You will be joining NanoSyrinx at a pivotal time in its development. We are entering a period of fast growth and intense activity as we build out our platform for a move toward therapeutic proofs-of-concept. In this position you will:

As an Exec Assistant:

Provide organisational support to the company leadership and wider technical team. This would include for example: calendar management, travel arrangements, correspondence, board meetings and company event arrangement etc. Coordinate meetings, take and disseminate notes if required, and assist in document preparation.
As office manager:

Take ownership of the office operations and help us to build robust ways of working for the future, such as developing our operating and human resource policies. Perform day to day activities, such as document filing, answering calls and ensuring the smooth operation of the office. Organising and assisting with recruitment and onboarding for new employees An ideal candidate will have experience handling financial matters such as processing payroll and invoices, as well as dealing with expenses and travel etc., preferably being proficient with Xero, but this is not essential. Be a primary point of contact for all company employees for routine HR matters, queries and other day-to-day operational needs, responding to and resolving issues in a timely manner.

WHAT YOU NEED TO SUCCEED

As an

Office Administrator & Executive Assistant

, you will be primarily responsible for the day-to-day operations of the company offices, and assisting the leadership team with corporate affairs. For this position, you will need to be able to demonstrate organisational/administrative ability, ideally within a scientific setting (though this is not essential). An ideal candidate for this role will also be well versed in the use of Xero accounting software, and have experience in processing financial matters such as payroll, employee expenses, processing invoices etc.

For this role, the following criteria are:

Essential

Able to prove prior experience or an aptitude for organisation/administration

Highly organised and able to prioritise tasks, but able to handle rapidly shifting demands

A strong sense of initiative and the ability to 'make things happen'

Proficient with all modern office software (Microsoft Office suite as a minimum, but GSuite will be a significant advantage, as will comfort with a Mac ecosystem)

Good communication skills and ability to work as part of a team

Reliability and discretion particularly when handling sensitive/confidential materials

Desirable

Prior experience in Human Resources (such as handling staff enquiries) with a good understanding of the requirements of GDPR when handling sensitive data, and the ability to build compliant processes

Proficiency with Xero for accounting and prior experience handling company financial matters such as payroll, expenses etc

Familiarity with compliance filings, such as Companies House statements and HMRC processes

A sciences graduate or experience working within the biotech/research space, or within academia would be advantageous

WHAT WE OFFER

NanoSyrinx provides a friendly working environment situated at the well-connected University of Warwick's modern campus. Our company was born out of a close-knit academic community at the University, and we pride ourselves on carrying this through into the company - frequent coffee breaks with your colleagues, and after-work socialising are encouraged (but not mandatory)!

We understand that biology and real life don't always keep office hours, so we offer flexible working, with competitive allowances for annual leave and parental leave etc.

In addition to competitive salaries, NanoSyrinx operates a discretionary cash bonus scheme (up to 10% of annual salary), and a workplace pension (provided by Aviva), with up to 5% matched employer contributions (further details will be provided in your employment contract). We also offer private healthcare, also provided by Aviva.

The opportunity to travel nationally and internationally for professional development and company advancement.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

NanoSyrinx is an equal opportunity employer and committed to creating a friendly, inclusive environment which is a pleasure to work in. We recognise the rights of all individuals to mutual respect and want to foster an environment where there is an unbiased acceptance of others. Our policies and practices aim to promote an environment which is free from all forms of unlawful and unfair discrimination, and treats people fairly, with dignity and respect. That's the sort of place we would want to work, and it's the environment we want to build with you if you join us - and, since diverse teams are known to be more effective - it's great business sense too!

THE BORING BIT

To be eligible to apply for these positions you must have the right to work in the UK, and will be asked to demonstrate this before an offer is made to you.

Applications will close when sufficient submissions have been received, or by 14/09/2025, whichever is sooner - so we encourage you to apply early!

Interviews are scheduled to take place on the 18th-19th of September, but reasonable efforts will be made to accommodate applicants needs if these dates are challenging.

Job Types: Full-time, Part-time, Temporary
Contract length: 9 months

Pay: 25,000.00-32,000.00 per year

Benefits:

Casual dress Company events Company pension Enhanced maternity leave Enhanced paternity leave Life insurance On-site parking Private medical insurance Sick pay Work from home
Work Location: In person

Expected start date: 06/10/2025