Job Description

Are you an organised and people-focused leader with experience in office and HR management? Do you thrive in a fast-paced environment where no two days are the same? We're looking for someone proactive, reliable and driven to support the day-to-day operations of a growing group of businesses.

As Office & HR Manager, you'll play a pivotal role in supporting the smooth running of our central Newport office, based within Kingsway Shopping Centre, and assisting the Finance & Operations Manager in delivering critical administrative, HR, and compliance functions. This is a diverse and rewarding opportunity, ideal for someone who enjoys managing people and processes while helping shape the internal culture of a fast-evolving business.

About the Company:

Beacon Lily is a business management and support service providing office, HR, compliance and finance services across the Boyce Group portfolio, including companies in property, construction and design, leisure, and high-end cabinet makers. We're a tight-knit, entrepreneurial team based in Bristol and Newport, supporting a fast-growing group of ventures across South Wales and the South West.

About the Role:

You'll take ownership of HR administration and office coordination for our Newport site, ensuring compliance, supporting recruitment and onboarding, and creating an efficient, positive working environment for all team members. Working closely with the Finance & Operations Manager, you'll also contribute to process improvement, support budget and payroll cycles, and help manage various operational and property-related tasks.

This is a broad role with lots of variety - ideal for someone seeking a long-term position with development potential.

Key Responsibilities:

Duties will be tailored to the skills and strengths of the successful candidate, but typical responsibilities will include:

HR & People Management:

Coordinating recruitment and onboarding processes Managing HR records and compliance (including contracts, holidays, absences, training logs) Supporting staff wellbeing initiatives and company culture development Responsible for payroll preparation. Overseeing staff scheduling and performance tracking in collaboration with managers

Office Management & Operations:

Liaising with suppliers, contractors, and building management Managing office systems and ensuring a well-functioning, organised workspace Overseeing purchasing of office supplies and equipment Supporting events, marketing activities, and internal communications Supporting business compliance across property, employment, and insurance requirements

Finance & Administrative Support:

Assisting with cashflow monitoring and supplier payments Helping prepare reports for internal use and external stakeholders Reviewing and processing invoices and expenses Supporting credit control and financial recordkeeping Liaising with tenants, contractors, and clients as needed

What We're Looking For:

Experience

in office management, HR support, or a similar administrative leadership role (minimum 2 years) Strong working knowledge of HR processes, systems and compliance (CIPD Level 3+ desirable but not essential) General knowledge of the finance function. Proficient in Microsoft Office and cloud-based platforms (experience with Xero is an advantage) Highly organised and detail-focused with strong time management skills A natural communicator with a people-first mindset Comfortable working independently and collaboratively across teams Flexible, curious and motivated to support a diverse and growing organisation

What We Offer:

A competitive salary and genuine opportunity to grow with the business 30 days annual leave (including bank holidays to suit your needs) A modern office space in central Newport Flexible hours within a Monday to Friday schedule (typically between 8am-6pm) Regular social events and a relaxed, supportive work environment

Start Date:

We're looking for someone to join us as soon as possible, but we're happy to wait for the right candidate.

Job Types: Full-time, Permanent

Pay: 30,000.00-40,000.00 per year

Benefits:

Additional leave Company events Company pension Employee discount Free parking On-site gym On-site parking
Schedule:

Flexitime Monday to Friday
Work Location: In person