Job Description

Location:

Elephant & Castle, London

Company:

[Your Company Name]

Employment Type:

Full-time | Permanent

Salary:

Competitive, based on experience

About Us

We are a dynamic and growing construction firm based in Elephant & Castle, known for delivering high-quality projects across London and the South East. As we continue to expand, we are seeking a proactive and detail-oriented

Operations Administrator

to play a pivotal role in managing the operational, financial, and compliance functions of our business.

The Role

As Operations Administrator, you'll be at the heart of our business operations--ensuring smooth day-to-day running, financial control, and compliance across our construction projects. You will support the Directors and wider team, taking ownership of systems, processes, and communications that keep our projects and company running efficiently.

Key Responsibilities

Business Operations:

Implement and maintain administrative systems and company processes. Oversee company registration, VAT setup, and procurement of essential business needs (logo design, website, stationery, etc.). Develop working templates, procedures, and workflows to streamline company operations.

Financial Management:

Manage invoicing, purchase ledger, and Construction Industry Scheme (CIS) processes. Conduct cost value reconciliations and budget tracking. Prepare year-end financial information for accountant review and reconciliation.

Tenders & Procurement:

Coordinate tender submissions, ensuring deadlines and requirements are met. Liaise with clients to maintain strong relationships and support project development. Manage procurement, purchase orders, and subcontractor orders to ensure smooth project delivery.

Health & Safety Compliance:

Develop and implement pre-construction health and safety plans and on-site safety protocols. Maintain all health and safety accreditations (CHAS, Safe Contractor, Considerate Constructors, Constructionline). Prepare operating and maintenance manuals and compliance documentation.

Compliance & Contractor Management:

Complete pre-qualification questionnaires (PQQs) for new tenders and clients. Ensure all contractor and supplier compliance documents are up to date.

About You

We're looking for someone who thrives in a fast-paced, hands-on environment and enjoys bringing order, structure, and efficiency to a growing business.

You'll have:

Proven experience in a construction or property-related administrative role. Strong organisational and multitasking skills. Solid understanding of CIS, procurement, and health & safety processes. Excellent communication and client liaison skills. Proficiency in Microsoft Office and general business administration tools.

Why Join Us?

Be part of a growing, ambitious construction firm with a collaborative team culture. Opportunity to shape and develop operational systems and processes. Competitive salary and career growth potential. Convenient Elephant & Castle location with hybrid flexibility available.
Job Types: Full-time, Permanent

Pay: 35,000.00-40,000.00 per year

Work Location: In person